44 Jobs: Job Vacancies for Business Administration & Management Positions
Administration Officer (Japanese speaking)ID:37068
2,000 SGD ~ 4,500 SGDEastJob Description
Our client is one of the largest Japanese contractors and is seeking an Administration Officer (Japanese Speaking) to provide administrative and secretarial support, assist in business development activities, prepare proposals and presentations, and manage daily office operations.This position reports to the 【 Responsibilities 】(Business Support)- Manage daily administrative tasks such as scheduling of meetings, managing calendars, and organizing and filing important documents and records- Assist in preparing proposals, tender submissions, and all supporting documentation- Develop and organize presentation materials for internal and external use- Perform data entry, maintain records, and support data analysis activities(Secretarial Support for Management)- Responsible for managing of General Manager’s daily schedule, including meetings, appointments, and regional calls - Responsible for handling of Travel requests & related enquiry, and/or Tourist Visa applications for Asia Region HQ - Process, verify, and submit travel and expense claims in accordance with company policy - Handle claims submitted by Expatriates, including but not limited to Entertainment claim and Transportation claim- Maintain organized filing of administrative documents, correspondence, and confidential records, if any - Other duties or tasks assigned relating to job scope/within job role
Benefit
【 What You Will Receive 】
- Variable Bonus (Depend on Company & Individual performance)
- Annual Leave: 15 days
- Medical Leave
- Medical Benefits (Capped)
- Comprehensive Medical Insurance CoverageSales Coordinator (Sales Department)ID:37103
2,400 SGD ~ 3,300 SGDEastJob Description
Our client is a leading Japanese MNC company that specialises in the supply of tools and equipment. They are currently looking for a Sales Coordinator to assist their Sales team!Department: Sales 【Responsibilities】- Ensure accuracy and timeliness of all data uploaded to the customer portal- Monitor shipment and invoice status to support smooth transaction flow- Liaise with internal departments (sales, logistics, accounting) to meet customer requirements- Maintain confidentiality and professionalism when handling customer information- Provide administrative support during customer visits or reviews- Escalate any delay or abnormal situation to the sales team promptly【Tasks】- Handle all administrative including quotation, PO, and delivery tracking- Upload and maintain data on customer portal systems, e.g. inventory control system- Support internal processes, e.g. prepare documents, track findings, etc.- Maintain records and filing of project or order-related information- Perform shipment coordination, including creating and tracking Delivery Orders and Invoices in our internal system- Monitor shipment status with the logistics team and forwarders- Proactive coordination with Japan HQ for orders- Proactively manage the "Forecast - Quotation - PO - Machine Specification - Purchase Specification" workflow, identifying and resolving any discrepancies to ensure alignment across all documents.- Follow up on the customer's PO- Follow up on actions required from meetings- Execute the full product order workflow, including DPR (Document Preparation Request) issuance, necessary follow-up, Purchase Order (PO) confirmation, and final shipment arrangement.
Benefit
【What you will receive】
- AWS
- Fixed Bonus (Up to an equivalent of 1 month) in March
- Variable Bonus (Depends on Business Performance)
- Annual Leave:
1st year - 14 days,
2nd year - 15 days,
3rd year - 16 days,
4th year - 18 days,
5th year - 21 days
*Up to a maximum of 21 days and staff is able to bring forward a max of 14 days
- Medical Leave: 14 days
- Medical Insurance: Panel clinics etc.
- Transport Allowance: SGD 150
- Company Cab Card (Full access to all comfort taxis)
- Dental Benefits: SGD 800/year
- Specialist Outpatient: SGD 1,000/yearBusiness Development Executive (LNG)ID:36859
7,000 SGD ~ 9,000 SGDCentralJob Description
Our client, a leading company in the LNG sector, is hiring a Business Development Executive to join their Singapore office. This role focuses on expanding business development activities across Asia, particularly in emerging energy markets.You will collaborate with power companies, national energy corporations, and infrastructure players to gather market intelligence, build networks, and develop new investment opportunities, including decarbonization-related projects. This is a dynamic international role involving travel to countries such as India, China, Thailand, Vietnam, and the Philippines.【 Responsibilities 】- Identify and develop new business leads and partnerships across Asian markets- Expand and strengthen networks with LNG buyers, including power companies and state-owned enterprises- Evaluate potential investment opportunities in infrastructure and energy projects- Support project due diligence and strategic planning- Conduct overseas business trips, attend meetings, and represent the company in market activities- Contribute to annual business planning and budget management- Maintain a pipeline of potential projects, clients, and organizations to target- Perform other ad hoc duties as assigned by the General Manager- This is a dynamic international role involving travel to countries such as India, China, Thailand, Vietnam, and the Philippines.
Benefit
【 What you will receive 】
- Bonus
- Annual Leave: 14 days (up to a maximum of 21 days)
- Medical LeaveSenior Post-Sales Support EngineerID:37097
6,000 SGD ~ 7,000 SGDCentralJob Description
Our client is the market leader in semiconductor test systems and equipment. The incumbent will be responsible for account management and delivering post-sales customer support to both local and overseas clients. This includes providing on-site services such as installation, relocation, remedial support, and execution of Field Change Orders (FCO).Division: Field Service Engineering DivisionReporting to: Manager【Responsibilities】- Provide after-sales service support for the advanced automated test and handling equipment, including installation, acceptance, upgrades, and related activities.- Maintain a high level of customer satisfaction through effective post-sales account management and technical support.- Assist or lead technical projects and issue resolution for customers.- Work closely with the Service Sales team to identify solution-based business opportunities.- Ensure all service contract deliverables are met in a timely and accurate manner.- Provide technical feedback to the factory to support product enhancements and new design initiatives.- Offer consultancy to customers on equipment performance optimization.- Assist or lead equipment integration efforts with customers’ factory automation systems.
Benefit
【 What You Will Receive 】
- AWS: 1 month
- Global Bonus (Depending on Company & Individual Performance)
- Car Allowance: For candidates who own a car, will be shared further if shortlisted
- Annual Leave: 18 Days (Up to 21 Days)
- Medical Leave: 14 Days
- Car Allowance (T&C applies): S$1,200
- Medical Benefits & InsuranceExecutive SecretaryID:36915
5,000 SGD ~ 6,000 SGDCentralJob Description
Our client is a premier financial services and consulting firm dedicated to helping businesses and individuals achieve their financial goals and drive business transformation. They are looking for a Executive Secretary.【Responsibilities】- Oversee daily office administration, ensuring smooth and efficient operations.- Manage HR functions, including payroll processing, leave and attendance records.- Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.- Maintain employee records in compliance with local regulations and company policies.- Coordinate employee engagement activities, training sessions, and performance review processes.- Liaise with external vendors, service providers, and government agencies for HR and office matters.- Ensure compliance with Singapore employment laws and regulations.- Manage procurement of office supplies and facilities, ensuring cost-effectiveness.- Manage CEO’s calendar: schedule appointments, meetings, and conference calls.- Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.- Handle visa applications, renewals, and related documentation for CEO business travel.- Prepare meeting materials, presentations, and reports for CEO as required.- Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate.
Benefit
【What you will receive】
- Variable Bonus (Based on company and individual performance)
- Annual Leave: 14 days
- Medical LeaveBusiness Development Manager (Japanese Speaking)ID:37042
7,800 SGD ~ 9,200 SGDCityJob Description
Our client is a multinational corporation specialising in economic research and market intelligence. They are seeking a Business Development Manager to support their expansion across Southeast Asia. You will be responsible for acquiring new customers—initially focusing on Thailand and Vietnam, with potential expansion to other Southeast Asian markets and India. You will play a key role in executing the company's sales strategy and driving sustainable business growth.This position reports to the Head of Japan Desk.【 Responsibilities 】- Develop a strong understanding of the company’s products and value proposition to identify relevant prospects across various industries such as machinery, chemicals, automotive, and semiconductors.- Provide solutions to customers in corporate strategy, corporate development, and marketing planning who require market insights and business diagnosis.- Conduct proactive outreach to prospects, arrange and lead product demo sessions (online or in person), and manage the full sales cycle using a customer-centric approach.- Achieve revenue targets in alignment with market strategy and company goals.- Work independently with minimal supervision while demonstrating initiative, responsibility, and ownership of tasks.- Collaborate closely with Customer Support, Data and Content Teams, and Sales Operations to address challenges in securing new monthly recurring revenue (MRR).- Share customer insights to support continuous product improvement.- Meet sales targets assigned to the respective grade.
Benefit
【What You Will Receive】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 10 days (up to maximum 20 days)
- Refresh leave 10 days (After Probation)
- Additional Company Leave: 14 days per year
- Medical Leave
- Medical Benefits & Insurance
- Flexible working arrangement (WFH is the default)
- Sales Incentive (20,000-40,000SGD/Year)Admin Support ExecutiveID:37081
2,900 SGD ~ 3,100 SGDCentralJob Description
Our client is a reputable company that specializes in purchasing pre-owned luxury brand goods from customers and is currently seeking qualified candidates for the admin support executive.【 Responsibilities 】- Provide general accounting support, including data entry and documentation.- Communicate with external accounting firms regarding monthly and year-end closing.- Assist with inventory management tasks, including stock checking and updating records.- Manage and maintain the staff attendance check-in system.- Provide on-site support at retail stores, if required, for back office tasks.
Benefit
【 What you will receive 】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 11 days (Maximum up to 14 days)
- Medical leave and healthcare benefits
- Mobile Allowance: SGD 30/month
- Transportation ReimbursementSecretarial Coordinator (Japanese Speaking)ID:37065
4,000 SGD ~ 5,000 SGDCityJob Description
Our client, a Japanese accounting firm, is seeking a Secretarial Coordinator to act as a key liaison between clients and the internal Corporate Secretarial team (led by a qualified Chartered Secretary). The role involves coordinating corporate secretarial matters, including Know-Your-Client (KYC) procedures, document collection, drafting and reviewing documents, and supporting statutory compliance and bank account openings for assigned clients.【 Responsibilities 】1) Client Communication- Serve as the primary point of contact for secretarial and administrative matters.- Explain requirements and processes clearly to clients.2) Document Production & Review- Draft relevant documents and correspondence.- Review complex documents prepared by the internal Chartered Secretary for accuracy and completeness.3) Compliance & Onboarding- Conduct KYC and Due Diligence checks.- Collect and verify required identity and company documents.4) Banking Support- Coordinate bank account opening procedures.- Guide clients through bank requirements and documentation.5) Workflow Management- Ensure statutory filings and client instructions are executed accurately and on time.- Maintain proper documentation and workflow in internal systems.
Benefit
【 What you will receive 】
- Variable Bonus (based on company & individual performance)
- Annual Leave: 14 days
- Medical Leave: 14 days
- Medical Insurance
- Hybrid arrangement: 3 days in office + 2 days WFH
- Flexible working hours (early/late start possible)Senior Accounting & Admin Executive (Japanese Speaking)ID:37071
4,000 SGD ~ 5,500 SGDCentralJob Description
Our client is a reputable Japanese-listed company specializing in electronic components, operating as both a manufacturer and distributor. They are looking for a Senior Accounting & Admin Executive (Japanese Speaking) to manage full-set accounting operations and support general administrative tasks.This position reports to the Managing Director and the Japan Headquarters.【Responsibilities】(Full-set Accounting: Approximately 80%)- Handle full-set accounting, including journal entries, AP/AR, and bank reconciliation- Prepare and process invoices, payments, and collections- Manage daily petty cash and expense reimbursement- Oversee monthly and yearly closing activities- Support audit and tax-related matters- Coordinate data exchange and reporting with the Japan headquarters, especially from month-end to early month (approx. 20% of overall workload)- Assist with J-SOX (Japan Sarbanes-Oxley) compliance activities, including documentation and internal control support(Administration: Approximately 20%)- Manage office documents and filing- Oversee office supplies and general administrative operations- Handle vendor coordination, such as arranging periodic air-conditioner servicing- Manage general office support, including phone calls and reception- Assist with other administrative tasks as required
Benefit
【What you will receive】
- AWS
- Variable Bonus (based on Company and Individual performance)
- Annual Leave: 7 days (2nd year: 12 days, 3rd year and above: 18 days)
- Medical benefits
- Medical check-up allowance: S$200
- Company trip once every few years (destination decided collectively by employees)
- Remote work available (2–3 days per week) after completion of probation period (subject to company arrangement)
- Transportation expenses reimbursed at actual costSecretary (Japanese Speaking) ID:36766
3,800 SGD ~ 4,200 SGDCityJob Description
Our client is a leading Japanese law firm that provides comprehensive legal services to a broad range of clients. They are currently seeking a dedicated and responsible Secretary to provide administrative and office support to ensure the smooth daily operations of their legal team.This position will report directly to one of the firm's lawyers and involves working closely with multiple stakeholders.【 Responsibilities 】(Secretarial Duties)- Provide administrative support including scheduling meetings, appointments, and travel arrangements.- Assist in preparing legal documents and managing correspondence.- Open, update, and maintain client files and records in an organized manner.- Prepare and issue invoices to clients in a timely manner.-Translate documents and email correspondence when required.- Support other secretarial tasks as assigned by the Head of Office or lawyers.(Administrative and Office Management)-Coordinate with landlords, suppliers, and service providers for office and facility-related matters.- Manage office resources such as subscriptions to legal databases, courier services, newspapers, stationery, and pantry supplies.- Handle logistics arrangements including accommodation and travel for visitors and staff.- Liaise with external authorities on operational matters when required.-Work with service providers to support any services required by the Head of Office.(Basic IT & Accounting Support)- Support basic IT troubleshooting and liaise with the head office’s IT department or vendors for IT-related matters.- Assist with finance and accounting processes, including coordinating with the external accounting firm and internal Accounting Department.
Benefit
【 What You Will Receive 】
- Variable Bonus (based on Company's and Individual performance)
- Annual Leave: 14 days
- Medical Leave
- Medical Insurance
- Annual Health Check-up: Coverage up to SGD 700 per year
- Company Trip
- Membership in the Japanese Association
- Overtime Allowance
- Flexible hours: Standard working hours are 9:00 AM to 6:00 PM, but depending on the situation, working until 5:30 PM may be considered (subject to the Legal Partner's approval)
