Job Description
Our client is a global trading hub and headquarters for the mineral resources and metal trading businesses in Singapore.The main role of an Operations Executive (Payments & Invoicing) is to be responsible for the timely preparation of payments and invoicing entries in the trading system and to maintain close collaboration with internal stakeholders such as TOD Operations Specialists and the Finance & Accounting team to ensure timely processing of payments and quick turnaround of sales invoicing to external commercial counterparties. The individual will be reporting to the General Manager/Deputy General Manager of TOD, or any team leaders or supervisors/managers as designated. Department: Trade Operations Department (TOD) 【Responsibilities】- Manage the full transactional cycle, including the generation of accurate sales invoices and the processing of outgoing payments to vendors and commercial counterparties.- Prepare and issue accurate sales invoices, recurring bills, and debit/credit notes daily using the in-house trading system.- Raise Disbursement Instructions via the in-house trading system to the Finance & Accounting team to facilitate outbound payments via TT remittance.- Maintain organized digital and physical filing systems for all billing documents, receipts, and credit/debit notes to support month-end closing and audit requirements.- Coordinate with Trade Operations Specialists and the Finance & Accounting team to clarify payment and invoicing details and resolve documentation discrepancies.- Ensure timely and accurate entry of payments and invoices to maintain data integrity for month-end operational reporting.- Assist with various assignments as directed by managers or supervisors, including report generation, shipment file retrieval, and e-filing to meet audit requirements.- Following successful integration, gain hands-on experience in the life cycle of Letters of Credit (LC), a fundamental financial instrument in global trading. - Ad Hoc duties may include vetting LC instruments and preparing documentation to facilitate banking negotiations.