15 Jobs - Career Change in Singapore: The Best Job Listings for General Affair/Admin Positions
Admin Executive (Japanese-speaking)ID:35589
3,000 SGD ~ 4,500 SGDCityJob Description
Our client is a Japanese company dedicated to supporting Japanese students studying abroad. As they expand their operations in Singapore, they are seeking an Admin Executive (Japanese-speaking) to assist with office management and student-related activities.【 Responsibilities 】- Perform general administrative and office management tasks.- Manage office supplies and inventory, including regular stock checks.- Distribute company announcements and communications to staff.- Assist in planning and coordinating study trips for Japanese students visiting from Japan.- Maintain a clean, organized, and professional office environment at all times.
Benefit
【 What you will receive 】
- AWS
- Performance bonus (based on both company & individual performance)
- Annual Leave: 14 days
- Medical Leave: 14 daysReceptionist (Japanese Speaking/1-year contract)ID:36664
3,500 SGD ~ 4,500 SGDCentral, CityJob Description
Our client, a listed Japanese financial institution, is seeking a Receptionist to join their team on a 1-year contract. This role is part of the Office Administration team and involves managing full front desk and reception duties, along with supporting a variety of administrative functions to ensure smooth daily operations.【 Responsibilities 】- Manage external meeting room bookings and coordinate related arrangements- Take initiative to enhance the appearance and functionality of guest and common areas- Conduct training for receptionists and tea ladies in guest reception standards- Develop and maintain guest area guidelines and ensure compliance- Source and procure appropriate decorations, utensils, and other items to align with the company’s image- Handle inventory reconciliation for office supplies (e.g., business cards, stamps, files, newspapers, copier paper, beverages, Bloomberg terminals, stationery, toners)- Oversee reconciliation of bank forms and envelopes- Monitor and manage office supplies including stationery, printed calendars, red packets, Japanese calendars, and planners- Coordinate billing for external meeting room usage, telephone charges, server racks, and common area costs- Negotiate and manage corporate hotel rates and reservations- Assist with business travel arrangements, including visa applications and travel insurance declarations- Perform other general office administrative tasks as assigned by the supervisor
Benefit
【 What you will receive 】
- Variable Bonus
- Annual Leave (Pro-rated)
- Medical Leave (Pro-rated)Operation ExecutiveID:36838
4,500 SGD ~ 5,000 SGDCityJob Description
Our client is one of Japan's largest real estate asset management companies. They are currently seeking an Operations Executive. The incumbent will support the team by handling accounting and compliance duties while working closely with outsourced service providers for Accounting & Compliance functions.【 Responsibilities 】- Administer real estate private funds and ensure accurate record-keeping- Manage multiple accounts, including cash flow and fund allocation- Coordinate and supervise audit processes and tax filings for investment accounts- Prepare periodic real estate market reports based on information from asset managers- Support IT governance initiatives with assistance from third-party vendors
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (Depending on Company & Individual performance)
- Annual Leave: 14 days (up to 20 days based on tenure)
- Medical Leave
- Medical and Dental Benefits (up to $500 each per year)
- Medical Insurance coverage up to $10,000 per year
- Transportation Allowance
- Professional Qualification Incentive: $500
- Opportunity to attend the Annual Training Trip to JapanTraffic ControllerID:34578
2,600 SGD ~ 3,000 SGDEastJob Description
Our Client provides total logistics services. They are currently looking for a Traffic Controller to take charge of drivers and delivery assistants. This position be reporting to the Contract Manager【Responsibilities】- Plan, schedule, organize and assign jobs daily.- Provide feedback on any safety violations or discipline by drivers to the Operation Manager.- Adhere to and inculcate safety requirements always.- Constant communications with drivers to ensure given jobs are completed.- Liaise and coordinate with Customers on any problem pertaining to the job.- Report any cargo damage and traffic accident to Operation Manager.- Assist the Operation Manager to investigate incidents/accidents promptly.- Send all finding reports i.e. Incident Report /CAPA to the Operation Manager /Senior Manager upon request.- Take initiative to ask customers for a time extension for export collections if required.- Plan and allocate appropriate vehicles and equipment to ensure operational efficiency.- Check all company assets and equipment are in good hands.- Plan and schedule the vehicle for servicing and inspection.- Report any delivery abnormality & discrepancy to the immediate superior.- Constant and close monitoring of all deliveries and collections.- Perform other duties related to the department’s import/export operations as assigned.- Attend to customer’s phone calls after office hours.- Follow up on drivers' feedback and seek Operation Manager advice if needed.- Assist the Operation Manager to monitor the maintenance schedule of the department’s vehicles and arrange accordingly.
Benefit
【What you will receive】
- AWS
- Bonus: depends on company and individual performance
- Annual Leave: 14 days (up to a maximum of 21 days)
- Medical LeaveAdmin ExecutiveID:36550
2,500 SGD ~ 3,000 SGDEastJob Description
Our client is a Japanese-listed company with a strong global presence in precision equipment, semiconductors, and water treatment solutions. They are currently seeking an Admin Executive to join their Singapore office.【 Responsibilities 】- Manage and respond to incoming telephone and email enquiries in a professional and timely manner- Coordinate with external accounting firms to ensure accurate and timely financial reporting and regulatory compliance- Liaise with banking institutions regarding administrative and transactional matters- Administer and maintain accurate records of purchase orders, invoices, and other relevant documentation- Collaborate and communicate effectively with internal departments and external stakeholders to ensure smooth daily operations- Perform ad hoc duties as assigned by management
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (based on company performance and individual performance)
- Annual leave: 14 days
- Medical Leave
- Mobile Allowance
- Medical BenefitsAdmin ExecutiveID:36632
3,000 SGD ~ 3,500 SGDEastJob Description
Our client is an IT services company specializing in IT infrastructure operations, system development, and support services. They are currently seeking an Admin Executive to join their team.【 Responsibilities 】- Manage procurement and sourcing activities, including the preparation and coordination of Request for Proposal (RFP) and Request for Quotation (RFQ) processes.- Understand IT-related scopes of work and participate in commercial negotiations and discussions with vendors and stakeholders.- Handle contract processing in compliance with internal policies and regulatory requirements, including adapting to new procedures as needed.- Manage payment processes and related follow-ups, such as post-payment accounting and tax matters.- Maintain and manage contract records and documentation.- Support IT Asset Management through daily record keeping, periodic inspections, and handling ad hoc requirements.- Assist in vendor management, including onboarding and offboarding processes.- Contribute ideas and participate in initiatives to improve and optimize internal processes.
Benefit
【 What you will receive 】
- Annual Leave: 14 days
- Medical Leave: 14 days
- Medical Allowance: $600/year
- Monthly transport allowance varies according to the MRT station faresJunior/Admin ExecutiveID:36290
2,800 SGD ~ 3,300 SGDWestJob Description
Our client, a Japanese chemical manufacturer, urgently seeks an Admin Executive to support their Administration Department.Reporting to: Head of Department/Manager【 Responsibilities 】- Record and file required documentation, including processing and tracking of Purchase Requisitions (PR), Purchase Orders (PO), Delivery Orders (DO), and invoices to support other departments' activities.- Supervise external providers during preventive maintenance of office equipment and building maintenance servicing.- Support the upkeep of CCTV, PA, and IT systems.- Negotiate with suppliers/vendors on contracts and purchases for the Admin Department.- Assist in preparing and monitoring the Admin budget and issuing monthly reports.- Support the Head of Department (HOD) on matters related to regulatory licenses, applications, and audits.- Perform other administrative tasks as requested by supervisors.
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 14 days (Up to a maximum of 21 days)
- Medical Leave: 14 days
- Medical benefits (Including Dental)
- Mobile allowance: SGD 50
- Transportation allowance: Based on actual distance from home to office and vice versa
- Medical and Dental Benefits
- Uniform will be provided
- Possibility of being assigned to a different role in the futureRetail AssociateID:36770
2,600 SGD ~ 2,700 SGDCityJob Description
Our client is a newly established Japanese second-hand retail company, committed to delivering high-quality preloved fashion and excellent customer service. They are currently looking for a passionate and customer-focused Retail Associate to join their team!【 Responsibilities 】- Assist customers with product inquiries, styling advice, and purchases- Maintain a clean, organized, and visually appealing store environment- Handle clothing buy-back transactions and perform quality control checks- Support inventory management, stock arrangement, and in-store merchandising- Provide guidance and training to new team members, ensuring smooth onboarding and compliance with company policies- Address customer concerns promptly and professionally to ensure a positive shopping experienceWorking Hours & Schedule:o 5-day work week (including weekends as required)o 9-hour shift per day (inclusive of a 1-hour break)o Shift timings are scheduled between 10:00 AM and 11:00 PM (Shift schedules are negotiable)
Benefit
【 What you will receive 】
- AWS
- Annual Leave: 9 days (up to a maximum of 20 days)
- Medical Leave
- Comprehensive Medical Insurance CoverageAdmin Executive (Japanese Speaking）ID:36612
5,000 SGD ~ 7,000 SGDCityJob Description
Our client is a fund management company currently seeking an Administrative Executive to support a wide range of administrative and operational functions within an asset management environment.【 Responsibilities 】- Manage daily administrative and operational tasks to ensure smooth business processes- Oversee onboarding procedures for new clients and internal stakeholders- Ensure compliance with MAS regulations, including handling KYC, AML, and CFT requirements during account openings- Prepare and submit quarterly and annual reports to MAS- Assist with compliance processes in coordination with external compliance service providers- Provide support for finance, HR, general operations, and back-office functions- Liaise with internal and external auditors on financial matters and ensure accurate and timely reporting- Coordinate with external service providers such as compliance consultants, accountants, brokers, bankers, and legal advisors
Benefit
【What you will receive】
- Variable Bonus (Based on company and individual performance)
- Annual Leave: 18 days
- Medical Leave
- Medical benefitAdmin Executive (Japanese Speaking)ID:36635
2,500 SGD ~ 3,500 SGDEastJob Description
Our client is a leading Japanese MNC specializing in the supply of tools and equipment. They are looking for a Admin Assistant (Japanese Speaking) to liaise with and assist the President and Managers with day-to-day administrative tasks and activities.Dept: Corporate Management Team: Management Support【Responsibilities】- Facilitate and organize company improvement activity events - Performance Innovation Management (PIM)- Track and maintain reports for all corporate activities - mainly PIM and company's Management by Objective (MBO)- Facilitate company surveys such as Great Place to Work (GPTW) and Employee Satisfaction Survey- Support Managers in organizing company workshops.- Liaise and coordinate with staff and headquarter on general issues.- Translate periodicals or essential information for the company.- Undertake other special assignments, ad hoc projects and related duties when required.- Support continuous improvement projects/ initiatives.- Other ad-hoc administrative duties.
Benefit
【What you will receive】
- AWS
- Fixed Bonus (Up to an equivalent of 1 month) in March
- Variable Bonus (Depends on Business Performance)
- Annual Leave:
1st year - 14 Days,
2nd year - 15 Days,
3rd year - 16 Days,
4th year - 18 day
5th year - 21 days
*Up to a maximum of 21 days and staff is able to bring forward a max of 14 days
- Medical Leave: 14 days
- Medical Insurance: Panel clinics etc.
- Transport Allowance: 150SGD
- Company Cab Card (Full access to all comfort taxis)
- Dental Benefits: 800SGD /year
- Specialist Outpatient: 1,000SGD /year
