13 Jobs: Job Vacancies for General Affair/Admin Positions
Sales AdminID:37867
3,000 SGD ~ 4,000 SGDWestJob Description
Our client is a Japanese engineering company specialising in the marine industry. They are seeking a Sales Administrator to join their organisation.This position provides administrative and documentation support to the Sales Department, ensuring that customer enquiries, quotations, orders, records, and internal coordination are handled accurately and promptly.【Responsibilities】- Register customer enquiries and maintain accurate customer information and sales records.- Prepare standard quotations, order documentation, correspondence, and reports using approved information.- Track the status of quotations, orders, deliveries, and invoices, and carry out the necessary follow-up.- Coordinate the flow of documents and information among the Sales, Technical, Accounting and HR departments, as well as customers and suppliers.- Update and maintain price lists, product information, customer databases, and related records.- Arrange meetings, business travel, and presentations, and prepare and file meeting minutes as assigned.- Respond to routine customer requests and escalate commercial or technical matters to the appropriate personnel.- Handle customer telephone enquiries politely and professionally during office hours. When assigned to the weekly rotating duty roster, respond to 24/7 emergency enquiries, accurately verify and record the relevant details, and promptly escalate them to the appropriate personnel.
Benefit
【What you will receive】
- AWS
- Variable bonus, subject to company and individual performance
- Annual leave: 14 days, increasing up to a maximum of 21 days
- Medical leave: 14 days
- Medical and dental allowanceIndoor Sales CoordinatorID:37953
2,500 SGD ~ 3,200 SGDWest, CentralJob Description
Our client is a global leader in the manufacturing of synthetic and steel wire rope slings, providing trusted rigging and lifting solutions to heavy industries worldwide. We are seeking an organized and detail-oriented Indoor Sales Coordinator.【Responsibilities】- Handle all inbound enquiries sent through emails, faxes, or calls.- Prepare quotations and advise on lead time for deliveries.- Be familiar with different product ranges that FS is offering.- Liaise and coordinate with various stakeholders regarding order confirmations and delivery/logistics details.- Maintain good rapport with both new and existing customers.- Differentiate cost mark-ups used for different categories of customers.- Ensure customers’ orders/requirements are processed efficiently.- Provide necessary support to individual divisions.- Check customer PO against your quotation before handing over to Order Processing to process the order- Perform any other tasks as may be assigned from time to time.
Benefit
【What you will receive】
- Performance Bonus (Depending on individual and company's performance)
- Annual Leave 14 days (Maximum of 18 days)
- Medical Leave 14 daysCustomer Focus Officer (Air Freight)ID:37948
2,400 SGD ~ 3,000 SGDEastJob Description
Our Client is a leading supply chain and logistics management specialist. They are currently looking for a Customer Focus Officer (Air Freight) to be based in their Changi Air Freight Centre.【Responsibilities】Customer Engagement & Support - Serve as the main point of contact for customers regarding freight bookings, tracking, and general inquiries - Build strong relationships with clients by providing timely updates and proactive communication Shipment Coordination - Work with operations teams, vendors, and carriers to ensure on-time pickup, transit, and delivery - Monitor shipments and provide real-time status updates Complaint Management - Handle customer concerns professionally, aiming for swift and effective resolution Documentation & Compliance- Prepare, review, and manage documents such as MAWB, HAWB, DG Declarations, and bills of lading - Ensure all shipping documents comply with customs and regulatory requirements Billing & Invoicing - Process invoices accurately and in a timely manner - Coordinate with the finance team to resolve discrepancies or adjustments Sales Support - Assist the sales team with client follow-ups, rate quotations, and post-booking coordination Recordkeeping & Reporting - Maintain accurate customer and shipment records for operational and audit purposes Process Improvements - Suggest and support continuous improvement efforts across customer experience and operations 【Working hours】Weekdays Shifta) AM SHIFT – 0830hrs to 1800hrs b) MID SHIFT - 1200hrs to 2000hrs c) PM SHIFT – 1400hrs to 2200hrs (with $20 shift allowance) Weekend Shift (One weekend per month) - Fully work from home, unless otherwise stateda) SATURDAY 0900hrs – 1900hrs - $60/day b) SUNDAY 0900hrs – 1900hrs - $100/day
Benefit
【What you will receive】
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 15 days
- Medical Leave
- Birthday Leave
- Family Care Leave
- Medical Insurance
- Dental Benefits
- Shift AllowanceAdmin ExecutiveID:37941
3,500 SGD ~ 4,800 SGDWestJob Description
Our client, a Japanese chemical manufacturer, urgently seeks an Admin Executive to support their Administration Department.Reporting to: Head of Department/Manager【 Responsibilities 】- Record and file required documentation, including processing and tracking of Purchase Requisitions (PR), Purchase Orders (PO), Delivery Orders (DO), and invoices to support other departments' activities.- Supervise external providers during preventive maintenance of office equipment and building maintenance servicing.- Support the upkeep of CCTV, PA, and IT systems.- Negotiate with suppliers/vendors on contracts and purchases for the Admin Department.- Assist in preparing and monitoring the Admin budget and issuing monthly reports.- Support the Head of Department (HOD) on matters related to regulatory licenses, applications, and audits.- Perform other administrative tasks as requested by supervisors.
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 14 days (Up to a maximum of 21 days)
- Medical Leave: 14 days
- Medical benefits (Including Dental)
- Mobile allowance: SGD 50
- Transportation allowance: Based on actual distance from home to office and vice versa
- Medical and Dental Benefits
- Uniform will be provided
- Possibility of being assigned to a different role in the futureCustomer Focus Executive (Air Freight & Logistics)ID:36890
3,000 SGD ~ 3,500 SGDEastJob Description
Our Client is a leading supply chain and logistics management specialist. They are currently looking for a Customer Focus Executive (Air Freight & Logistics) to be based in their Changi AirFreight Centre.【Responsibilities】Customer Service & Relationship Management- Serve as the main point of contact between customers and the Operations team.- Manage customer enquiries, complaints, shipment updates and service-related requests professionally.- Provide accurate and timely information on shipments, rates, services and operational matters.- Build and maintain strong customer relationships through proactive and personalized support.- Maintain accurate and up-to-date customer information in FMS and CRM.- Manage job creation in ERP and booking modules, including vendor instructions.Shipment & Operations Management- Coordinate with Operations, Sales, Airlines, Agents, Warehouse, Vendors and inter-company teams to ensure smooth shipment execution.- Monitor shipment progress and proactively identify and address delays, discrepancies and operational issues.- Coordinate with relevant stakeholders to resolve shipment issues and minimize service disruptions.- Keep customers informed throughout the shipment lifecycle and manage expectations during operational disruptions.Issue Resolution & Continuous Improvement- Investigate and resolve customer complaints and complex operational issues.- Work cross-functionally to identify root causes and drive appropriate resolutions.- Recommend corrective and preventive actions to reduce recurring customer and operational issues.- Take ownership of escalated customer issues through to resolution.Communication & Customer Engagement- Maintain effective communication with customers, internal teams and external partners.- Provide regular and proactive shipment and service updates.- Gather customer feedback and support customer review / QBR activities.- Identify customer needs and service gaps and work with relevant teams to address them.Reporting, Analysis & SOP- Track and analyze customer feedback, service issues and customer satisfaction.- Identify trends, service gaps and opportunities for operational improvement.- Assist the HOD in developing, reviewing, and maintaining SOPs and work processes.- Prepare reports, analysis and operational updates as required.Billing, Vendor & Compliance Support- Liaise with customers regarding payment matters, particularly COD shipments.- Provide secondary support for invoicing activities.- Assist with vendor cost verification and related documentation.- Support sub-cert and permit declaration processes.Customs, Permits & Compliance- Assist the HOD with customs-related queries and ensure timely responses to Singapore Customs.- Support permit management and declaration activities.- Ensure compliance with relevant customs clearance procedures, security protocols, company requirements, and applicable industry standards.- Support accurate documentation and recordkeeping for compliance purposes.Management & Operational Support- Support the Freight Manager / HOD in customer service, operational, and process improvement initiatives.- Provide support on escalated customer or operational matters.- Perform other ad-hoc duties and responsibilities as assigned by the Freight Manager / HOD.【Working hours】Weekdays Shifta) AM SHIFT – 0830hrs to 1800hrs b) MID SHIFT - 1200hrs to 2000hrs c) PM SHIFT – 1400hrs to 2200hrs (with $20 shift allowance) Weekend Shift (One weekend per month) - Fully work from home, unless otherwise stateda) SATURDAY 0900hrs – 1900hrs - $60/day b) SUNDAY 0900hrs – 1900hrs - $100/day
Benefit
【What you will receive】
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 15 days
- Medical Leave
- Birthday Leave
- Family Care Leave
- Medical Insurance
- Dental Benefits
- Shift AllowanceAccounting & Admin Executive (Full-time / Part-time)ID:37845
2,800 SGD ~ 3,500 SGDCityJob Description
Our client is a Japanese trading company specializing in electronic components and industrial-related products in Singapore.They are looking for an Accounting & Admin Executive to support the company's day-to-day accounting administration and general office operations.The company's main accounting functions are outsourced to an external accounting firm. Therefore, this role will primarily focus on day-to-day accounting-related administrative tasks, coordination with the external accounting provider, and general office administration.Reporting Line: Managing Director【Responsibilities】1. Accounting & Finance Administration- Handle day-to-day accounting-related administrative tasks.- Prepare and organize invoices, payment documents, receipts, and other supporting documents.- Maintain accurate and organized accounting records and documentation.- Assist with accounts payable and accounts receivable administration.- Monitor incoming and outgoing payments.- Prepare and provide the necessary accounting documents and information to the external accounting firm.- Liaise with the external accounting firm on accounting matters and follow up on outstanding items.- Assist with bank-related administrative matters and reconciliation when required.- Support the Managing Director with basic financial and accounting-related administrative tasks.- Ensure accounting documents and records are properly maintained and organized.2. General Administration- Handle general office administration and documentation.- Maintain and organize company records and files.- Manage office supplies and coordinate general office matters.- Handle email correspondence and communication with customers, suppliers, and external business partners.- Provide administrative support to the Managing Director.- Assist with basic HR and payroll-related administration when required.- Coordinate with external vendors and service providers.- Perform other ad hoc administrative duties as assigned.【Working Arrangement】- This position is open to both full-time and part-time employment arrangements.- For part-time employment, the preferred arrangement is 3 days per week, 8 hours per day.- The final working arrangement, including working days and employment type, will be discussed during the interview based on the candidate's availability and the company's operational requirements.
Benefit
【What You Will Receive】
The following benefits are applicable to full-time employees:
- AWS: 1 month
- Variable Bonus
- Annual Leave: 14 days
- Medical Leave: 14 days
- Work From Home (WFH): 2 days per week
For part-time employees, employment terms and applicable benefits will be discussed based on the agreed working arrangement.General Affairs Specialist ID:37925
4,500 SGD ~ 7,000 SGDCentralJob Description
Our client is a leading provider of semiconductor test systems and equipment. They are seeking a General Affairs Specialist to oversee general affairs operations, corporate governance initiatives, travel management, facilities management and sustainability programmes.The successful candidate will work closely with headquarters, regional subsidiaries, internal stakeholders and external service providers to ensure operational efficiency, compliance with corporate policies and continuous improvement across general affairs functions.【Responsibilities】General Affairs Management:- Support and coordinate headquarters-led corporate governance initiatives, including Business Continuity Management (BCM), Health and Safety (H&S), Risk Management, ESG Sustainability, and other governance programs. - Ensure compliance with organizational management systems and applicable ISO standards (ISO 9001, ISO 14001, and ISO 27001), including audit coordination, documentation control, corrective actions, and continuous improvement activities. - Collaborate with the company's subsidiaries, internal stakeholders, and external service providers to drive continuous improvement, operational efficiency, and successful execution of assigned projects and initiatives. Travel Management - Manage corporate travel programs in partnership with designated travel agencies, ensuring compliance with company travel policies and standards. - Oversee travel service providers, optimize travel costs, support traveler safety and emergency assistance, and deliver efficient travel solutions that meet business requirements. Others: Indirect Procurement operations - Support Indirect Procurement operations, supplier evaluation and compliance with procurement policies and internal controls. Facilities Management - Formulate and implement General Affairs policies, procedures and initiatives to support business operations, workplace effectiveness and organizational objectives. - Manage office facilities, workplace services and outsourced service providers to ensure quality service delivery, cost effectiveness and operational excellence in a safe and healthy work environment. - Administer office support services, including car park management and other employee workplace services.
Benefit
【 What you will receive 】
- AWS: 1 month
- Global Bonus (Depending on Company & Individual Performance)
- Annual Leave: 18 Days (Maximum up to 21 Days)
- Medical Leave: 14 Days
- Medical Benefits & InsuranceCorporate Planning & HR/Admin Executive (Japanese Speaking)ID:37681
4,000 SGD ~ 5,000 SGDCityJob Description
Our client is a listed Japanese trading company seeking a Corporate Planning & HR/Admin Executive to support both Corporate Planning and HR & General Administration functions. This role is responsible for ensuring smooth communication and coordination with the headquarters in Japan, regional offices across Asia & Oceania, and group subsidiaries.You will liaise closely with the headquarters in Japan, overseas offices, subsidiaries, and internal departments in Singapore. The role also involves coordinating with medical insurance providers and supporting expatriate-related administration. Business-level Japanese communication is required to facilitate effective collaboration between the Singapore office, Japan headquarters, and regional entities by supporting accurate spoken and written communication and bridging language and cultural differences in business operations.【Responsibilities】Corporate Planning & Administration- Consolidate and analyse business performance and financial data across the Asia & Oceania region, coordinating with regional offices where required.- Prepare, summarise, and draft periodic reports, management presentations, and other business materials in Japanese for submission to the headquarters in Japan.- Coordinate and support regional management meetings, including scheduling, information consolidation, and preparation of meeting materials.- Arrange business travel, administrative logistics, and hospitality support for business travellers and VIP visitors to Singapore.- Liaise with internal and external stakeholders to ensure smooth administrative operations.- Perform other corporate planning and administrative duties as assigned by management.Human Resources & General Administration- Administer welfare and benefits programmes for Japanese expatriates across the region, including home leave, temporary return travel, education subsidies, and medical insurance coordination.- Assist with the circulation, tracking, filing, and maintenance of internal applications and related documentation.- Provide administrative and logistical support for expatriates before overseas assignments and during relocation.- Support HR and general administration activities as required.- Perform other ad hoc duties as assigned by management.
Benefit
【What you will receive】
- AWS
- Variable Bonus (subject to individual and company performance)
- Annual Leave: 14 days
- Medical Leave: 21 days
- Medical InsuranceAssistant Store Manager (Cafe/Restaurant)ID:37844
3,500 SGD ~ 3,700 SGDCityJob Description
Our client is a Japanese lifestyle company expanding its food and beverage business in Singapore, operating and developing a portfolio of popular restaurant and café brands. They are currently looking for an Assistant Store Manager to support the Store Manager in overseeing daily store operations and driving overall store performance.Reporting to: Store Manager【Responsibilities】- Assist the Store Manager in overseeing daily store operations and ensuring smooth business performance.- Lead, supervise, and motivate the store team to achieve sales targets and maintain excellent customer service standards.- Monitor staff attendance, scheduling, and manpower planning.- Train and coach team members on operational procedures, product knowledge, and service excellence.- Ensure compliance with company policies, food safety, hygiene, and workplace safety standards.- Handle customer feedback and resolve service issues professionally.- Support inventory management, stock ordering, stock receiving, and stock control.- Assist in preparing sales reports and monitoring store performance.- Ensure proper visual merchandising and store presentation at all times.- Coordinate with kitchen, operations, and management teams to support business needs.
Benefit
【What You Will Receive】
- AWS
- Variable Bonus, subject to company and individual performance
- Annual Leave: 14 days, up to a maximum of 20 days
- Medical Leave
- Medical Benefits
- Comprehensive Medical Benefits inclusive Insurance coverage & Health check-up
- Meal Allowance of approximately S$5 per dayExecutive Secretary & Sales Planning Support (Japanese Speaking)ID:37730
3,500 SGD ~ 4,000 SGDCityJob Description
Our client is a Japanese multinational company providing ICT, digital transformation, and business solutions across the APAC region. They are currently looking for a Part-time Executive Secretary & Sales Planning Support (Japanese Speaking) to support senior management and regional business operations.【 Responsibilities 】1. Executive Secretarial Support (Approximately 80% of responsibilities)- Provide executive secretarial support to senior management.- Manage schedules, calendars, appointments, and meeting arrangements.- Prepare reports, presentations, and other business documents.- Coordinate business travel arrangements, including flights, accommodation, and transportation.- Organise internal and external meetings, as well as corporate events.- Handle incoming emails, correspondence, and general communications.- Respond professionally to internal and external enquiries.- Coordinate communication and information flow between internal departments and external stakeholders.2. Sales Planning Support (Approximately 20% of responsibilities)- Prepare materials for sales meetings and consolidate sales reports.- Maintain and update customer and sales-related databases.- Monitor sales opportunities and prepare related reports.- Update website content and sales materials.- Support the planning and execution of exhibitions, seminars, webinars, and marketing events.- Assist with email marketing campaigns and other digital marketing activities.
Benefit
【 What you will receive 】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 12 days (up to a maximum of 22 days)
- Medical Leave
- Insurance coverage, including group hospitalisation, surgical, outpatient, dental, and personal accident benefits
- Annual Health Screening