9 Jobs: Job Vacancies for General Affair/Admin Positions
Secretary & Admin Executive (Japanese Speaking) ID:37281
4,000 SGD ~ 4,500 SGDCityJob Description
Our client, a renowned animation, film, and entertainment company specializing in IP and visual content licensing, product merchandising, and marketing across Southeast Asia, is seeking a Secretary & Admin Executive (Japanese Speaking) 【 Responsibilities 】- Manage schedules, appointments, and meeting arrangements for management.- Prepare expense claims, meeting materials, and related documentation.- Provide administrative support for guests and visitors.- Coordinate and liaise with external stakeholders for meetings and business activities.- Act as the main point of contact with the information systems/vendor company regarding office IT matters.- Handle additional administrative and secretarial duties as assigned by the Managing Director.
Benefit
【What You Will Receive 】
- AWS
- Variable Bonus (based on company and individual performance)
- Annual Leave: 14 days
- Medical Leave: 14 days
- Comprehensive Medical Insurance CoverageCredit Administration Executive (Automobile Finance)ID:37586
2,900 SGD ~ 3,400 SGDCityJob Description
Our client, a leading Japanese car leasing and rental company, is seeking an Credit Administration Executive for Automobile Finance.【 Responsibilities 】- Respond to customer enquiries and coordinate with external business partners regarding vehicle financing matters- Review and process financing applications, ensuring all required documents and information are complete and accurate- Support the loan approval and disbursement process while ensuring compliance with internal requirements and procedures- Provide updates and assistance to customers and business partners regarding application status, financing solutions, and post-approval enquiries- Assist in credit administration and portfolio management activities related to vehicle financing- Support matters related to vehicle ownership renewals, insurance coordination, and other operational requirements- Provide administrative support and assist with day-to-day operational activities within the sales and business development function- Maintain accurate records and ensure timely processing of financing-related documentation- Collaborate with internal stakeholders to ensure smooth execution of financing transactions- Perform other ad-hoc duties as assigned by the management team
Benefit
【 What You Will Receive 】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 14 days (up to 20 days based on tenure)
- Medical Leave: 14 days
- Birthday Leave: 1 day
- Medical Allowance: SGD 1,000 per year (inclusive of dental)
- Self-development subsidy of up to SGD 500 per year, depending on course relevanceSales Executive - Electronic Components (Japanese Speaking) ID:36993
4,000 SGD ~ 5,000 SGDCentral, CityJob Description
Our client, a Japanese electronic components company, is seeking a Sales Executive (Japanese speaking) to support sales for existing clients and assist with day-to-day sales operations.【 Responsibilities 】- Maintain strong relationships with existing clients, primarily in Indonesia, as well as other regional clients.- Present, promote, and sell products/services to new clients based on inquiries (approximately 20% of the role).- Conduct sales activities and manage client communications.- Handle order processing and purchase management.- Manage inventory and coordinate shipment arrangements.- Address product defects or client issues as they arise.- Issue invoices to clients.- Perform any other duties as assigned by management.
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (based on individual and company's performance)
- Annual Leave: 14 days
- Medical Leave
- Medical benefit: S$400 per year
- Transportation Allowance for public transport
- Work-from-home arrangement: twice a week after trainingSenior Accounting & Corporate Affairs Leader (Japanese Speaking)ID:37596
8,000 SGD ~ 12,000 SGDWestJob Description
Our client, a company in the software development and IT services sector, is seeking a Senior Accounting & Corporate Affairs Leader. This role will be responsible for overseeing the full range of accounting operations while also handling cross-functional responsibilities across HR, compliance, and corporate reporting.The successful candidate will act as the main point of contact with the parent company on financial and administrative matters. In addition, the role will support the consolidation of financial information from subsidiaries in Vietnam and the Philippines as the group continues to expand its regional presence.【Responsibilities】1) Accounting & Finance- Oversee daily accounting operations, including AR, AP, GL, and month-end and year-end closing processes.- Prepare accurate financial statements and management reports in line with applicable accounting standards.- Manage cash flow, bank reconciliations, and treasury-related matters.- Ensure timely and accurate tax filings and compliance with local statutory requirements, including GST and corporate tax.- Coordinate and support internal and external audits, including preparing audit schedules and responding to auditor queries.- Lead the preparation of mid-term business planning initiatives.2) Parent Company Reporting- Prepare and submit periodic financial reports to the parent company in accordance with group reporting requirements.- Liaise with the parent company's finance and accounting teams regarding consolidation entries, intercompany transactions, and group-level reporting matters.- Support the preparation of materials for board meetings and group management meetings.3) Subsidiary Consolidation- Coordinate with finance teams in Vietnam and the Philippines to collect and review financial data.- Support the development and implementation of group-level consolidation processes and reporting frameworks as the regional structure continues to mature.- Identify and resolve intercompany eliminations and reconciliation items.4) HR & Corporate Affairs- Assist in designing and documenting HR policies and procedures, including compensation frameworks, leave policies, and performance review processes.- Compile and organize corporate and general affairs information requested by the parent company, such as regulatory filings, corporate governance data, and organizational updates.- Support payroll processing and liaise with external HR or payroll service providers as required.- Assist with office administration and other corporate affairs duties as assigned.
Benefit
【What you will receive】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 14 days (up to a maximum of 21 days)
- Medical Leave
- Medical Benefits
- Comprehensive Medical Insurance Coverage
- Positive and supportive working environment
- Opportunities for professional development
- Modern workspace and team activitiesAssociate – Sales and Clients Support (Japanese Speaking)ID:37591
4,500 SGD ~ 5,000 SGDCityJob Description
Our client is a prominent Japanese regional bank with a strong presence across Asia. They are currently seeking an Associate – Sales & Client Support (Japanese Speaking) to provide administrative and operational support to the investment team. This role is responsible for managing company expenses, coordinating client-related matters, and supporting various sales and investment activities. The primary focus of the position is on Sales & Client Support functions.This role reports to the Section Head.【 Responsibilities 】1) Sales and Clients Support- Supporting overseas expansion of our Banks’ customers- Planning and organizing sales events and matching businesses for promoting our bank's customers’ products and services - Supporting our Banks' customers to promote their products in the cross-border EC mall- Conducting research on industry trends, market activities and competitors of our Banks’ customers’ products and services - Sourcing and maintaining relationship with local experts/vendors- Extending loan sales to more of our banks' customers and negotiating loan-related matters.- Preparing minutes and reports- Supporting various departments' tasks2) Investment Team- Acquiring, gathering and providing information on new investment and financing products- Support for due diligence on credit funds, real estate funds and PE funds- Support for surveys related to properties for investment or loan- Expansion of local institutional investor network- General local support for our central Bank's investments and loans- Preparing minutes and reports- Supporting various departments' tasks
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (based on company's & individual performances)
- Annual Leave 14 days (Maximum up to 20 days)
- Medical Leave
- Comprehensive Medical Benefit CoverageRegional Director, ASEAN （Japanese Speaking)ID:37541
15,000 SGD ~ 20,000 SGDCityJob Description
Our client is an established Asia-based company currently strengthening its ASEAN regional operations from Singapore. They are looking for a Regional Director to drive regional business expansion, distributor management, and organizational development across Southeast Asia.【Responsibilities】- Develop and execute business strategies across ASEAN markets- Drive regional business expansion and commercial growth initiatives- Manage and strengthen distributor and partner relationships across Southeast Asia- Lead regional P/L management and business performance- Build and develop regional organizational capabilities and leadership teams- Collaborate closely with top management on long-term ASEAN growth strategies- Identify new market opportunities and support regional business transformation initiatives- Coordinate with regional stakeholders and headquarters to support strategic alignment- Lead and support cross-border business operations and regional projects
Benefit
【What you will receive】
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 20 days
- Medical Leave
- Medical & Hospitalization Leave in accordance with MOM regulationsOperations ExecutiveID:37373
2,800 SGD ~ 3,500 SGDCityJob Description
Our client is a global lifestyle brand with regional operations based in Singapore. They are currently seeking a Operations Executive to support regional operations and distributor management across Asia.【Responsibilities】- Manage purchase orders and coordinate order processing with regional distributors.- Issue Proforma Invoices (PI) and support production planning with suppliers.- Coordinate shipping schedules and work with logistics partners to ensure timely deliveries.- Prepare and manage export documentation such as invoices and packing lists.- Communicate with internal teams and external partners to ensure smooth order fulfillment.- Identify opportunities to improve operational workflows and support process improvements.- Assist in implementing tools or systems to streamline documentation and order processing.- Provide operational and administrative support to regional distributors.- Prepare product information and materials for distributors and partners.- Maintain product master data and ensure distributors have the latest information.- Support communication between distributors and internal teams.- Assist in preparing business materials, reports, and supporting regional market initiatives.
Benefit
【What you will receive】
- AWS
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 14 days
- Medical Insurance.
- Medical BenefitAdministration Officer (Japanese speaking)ID:37068
2,000 SGD ~ 4,500 SGDEastJob Description
Our client is one of the largest Japanese contractors and is seeking an Administration Officer (Japanese Speaking) to provide administrative and secretarial support, assist in business development activities, prepare proposals and presentations, and manage daily office operations.【 Responsibilities 】(Business Support)- Manage daily administrative tasks such as scheduling of meetings, managing calendars, and organizing and filing important documents and records- Assist in preparing proposals, tender submissions, and all supporting documentation- Develop and organize presentation materials for internal and external use- Perform data entry, maintain records, and support data analysis activities(Secretarial Support for Management)- Responsible for managing of General Manager’s daily schedule, including meetings, appointments, and regional calls - Responsible for handling of Travel requests & related enquiry, and/or Tourist Visa applications for Asia Region HQ - Process, verify, and submit travel and expense claims in accordance with company policy - Handle claims submitted by Expatriates, including but not limited to Entertainment claim and Transportation claim- Maintain organized filing of administrative documents, correspondence, and confidential records, if any - Other duties or tasks assigned relating to job scope/within job role
Benefit
【 What You Will Receive 】
- Variable Bonus (Depend on Company & Individual performance)
- Annual Leave: 15 days
- Medical Leave
- Medical Benefits (Capped)
- Comprehensive Medical Insurance CoverageGeneral Affairs & Administrative ExecutiveID:35968
3,000 SGD ~ 4,000 SGDNorthJob Description
One of our clients, a Japanese rice trading firm, is seeking a General Affairs & Administrative Executive to report directly to the Japanese Managing Director.【Responsibilities】- Send accounting-related documents (Accounting is outsourced, this involves only administrative tasks).- Issue Statements of Account (SOA) and check stock levels.- Handle order processing and administrative tasks related to the export and import of rice.- Book vessels for exports and imports.- Assist with recruitment and other HR tasks as needed.- Perform administrative tasks, including supporting sales, data entry, and answering phone calls.- Manage order processing.- Undertake other ad-hoc duties as assigned by the Managing Director (MD).
Benefit
【What you will receive】
- AWS
- Variable Bonus (Based on Company's & Individual performances)
- Annual Leave: 12 days
- Medical Leave
- Medical Reimbursement: Maximum S$500 per year
