13 Jobs: Job Vacancies for General Affair/Admin Positions
Admin / Secretary (Japanese Speaking)ID:33570
4,000 SGD ~ 4,500 SGDCityJob Description
Our client, a reputable Japanese law firm, is seeking a suitable candidate to join their Singapore office as an Admin / Secretary.【 Responsibilities 】- Manage and adjust appointment schedules- Arrange business trips and related itineraries, including dining and logistics- Liaise with the Tokyo office and other affiliated offices- Communicate effectively with clients and lawyers in both Japanese and English- Prepare documents and handle data entry tasks- Organize filing systems and manage document control- Perform other general administrative and ad-hoc duties as required
Benefit
【 What you will receive 】
- Variable Bonus (Depending on Company & Individual performance; on average up to 3 months)
- Annual Leave: 14 days (Maximum of up to 21 days)
- Medical Leave
- Medical Benefits & Insurance (Including Dental)Operations ExecutiveID:37373
2,800 SGD ~ 3,500 SGDCityJob Description
Our client is a global lifestyle brand with regional operations based in Singapore. They are currently seeking a Operations Executive to support regional operations and distributor management across Asia.【Responsibilities】- Manage purchase orders and coordinate order processing with regional distributors.- Issue Proforma Invoices (PI) and support production planning with suppliers.- Coordinate shipping schedules and work with logistics partners to ensure timely deliveries.- Prepare and manage export documentation such as invoices and packing lists.- Communicate with internal teams and external partners to ensure smooth order fulfillment.- Identify opportunities to improve operational workflows and support process improvements.- Assist in implementing tools or systems to streamline documentation and order processing.- Provide operational and administrative support to regional distributors.- Prepare product information and materials for distributors and partners.- Maintain product master data and ensure distributors have the latest information.- Support communication between distributors and internal teams.- Assist in preparing business materials, reports, and supporting regional market initiatives.
Benefit
【What you will receive】
- AWS
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 14 days
- Medical Insurance.
- Medical BenefitProject Management Office (PMO) Executive ID:37376
3,500 SGD ~ 4,000 SGDCentral, CityJob Description
Our client is a global financial services organization seeking a PMO Executive to support project governance and financial administration across multiple internal projects. This role plays a key function in ensuring project processes, procurement, and financial tracking are properly managed and compliant with internal policies.【 Responsibilities 】1) Procurement & Contract Administration:- Support procurement activities by coordinating with vendors and internal stakeholders.- Gather Statements of Work (SOWs) and ensure compliance with Third-Party Risk Management (TPRM), Anti-Money Laundering (AML), and legal checks.- Facilitate contract signing and Purchase Order (PO) issuance in line with company policies.2) Financial Administration:- Process invoices and payments in coordination with internal finance teams and approvers.- Track and reconcile vendor payments to ensure accuracy and timeliness.- Maintain clear records for audit and compliance purposes.3) Budgeting & Forecasting:- Forecast project spend and compare against allocated budgets.- Monitor variances, investigate discrepancies, and provide clear explanations to stakeholders.- Support financial reporting and ensure transparency in project financials.
Benefit
【 What you will receive 】
- Annual Leave: 14 days
- Medical Leave: 14 days
- Medical Allowance: $600/year
- Monthly transport allowance varies according to the MRT station faresOn-site Operations Support StaffID:37245
3,000 SGD ~ 3,500 SGDEastJob Description
Our client is a Japanese-listed company with a strong global presence in precision equipment, semiconductors, and water treatment solutions. They are seeking an On-site Operations Support Staff to provide hands-on support for daily field operations. The role involves handling equipment, parts, and materials, supporting operational tasks, performing basic administrative duties, and coordinating with site supervisors and engineers. This is an excellent opportunity to gain practical, on-site experience in a global company.【 Responsibilities 】- Provide on-site operational support and assistance for daily field activities- Prepare, transport, organize, and manage equipment, parts, and materials- Assist with simple operational tasks in accordance with established work procedures- Conduct basic checks on work progress and report status to supervisors- Coordinate and communicate with site supervisors and engineers to support on-site operations- Perform basic administrative tasks and maintain simple records and documentation as required- Ad hoc duties assigned by the Manager.
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (based on company performance and individual performance)
- Annual leave: 14 days
- Medical Leave
- Mobile Allowance
- Medical BenefitsAdmin ExecutiveID:36550
2,500 SGD ~ 3,000 SGDEastJob Description
Our client is a Japanese-listed company with a strong global presence in precision equipment, semiconductors, and water treatment solutions. They are currently seeking an Admin Executive to join their Singapore office.【 Responsibilities 】- Manage and respond to incoming telephone and email enquiries in a professional and timely manner- Coordinate with external accounting firms to ensure accurate and timely financial reporting and regulatory compliance- Liaise with banking institutions regarding administrative and transactional matters- Administer and maintain accurate records of purchase orders, invoices, and other relevant documentation- Collaborate and communicate effectively with internal departments and external stakeholders to ensure smooth daily operations- Perform ad hoc duties as assigned by management
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (based on company performance and individual performance)
- Annual leave: 14 days
- Medical Leave
- Mobile Allowance
- Medical BenefitsHR & Admin ExecutiveID:37306
3,000 SGD ~ 3,500 SGDEastJob Description
Our client is a leading electric motor sales and repair company and one of Japan’s top manufacturers of portable power tools. They are seeking an experienced HR & Admin Executive to provide comprehensive support across human resources and administrative functions, ensuring smooth daily operations and compliance with company policies and local regulations..You will report to the HR Manager.【 Responsibilities 】1) HR Responsibilities- Support recruitment coordination, including job postings, screening, and interview arrangements.- Manage onboarding and offboarding processes.- Prepare and maintain employment-related documentation.- Assist in payroll preparation and processing support.- Administer employee leave management.- Handle work pass applications and renewals.- Support employee relations matters.- Manage other ad hoc HR-related tasks as required.2) Administrative Responsibilities- Manage office supplies and inventory control.- Coordinate with vendors and service providers.- Oversee office facilities management.- Track and renew insurance policies and business licenses.- Support the organization of company events and activities.- Perform other administrative duties as assigned.
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (based on individual and company performance)
- Annual Leave: 14 days (up to a maximum of 21 days)
- Medical Leave: 14 days
- Dental Benefits: S$150/year
- Health Checkup Support: Claimable at 50% of the bill, capped at S$150
- Hospitalization Insurance coverageAdmin ExecutiveID:37145
3,500 SGD ~ 4,000 SGDCentral, CityJob Description
Our client is an IT services company specializing in IT infrastructure operations, system development, and support services. They are currently seeking an Admin Executive to join their team.【 Responsibilities 】- Process contracts in accordance with internal policies, regulatory requirements, and updated procedures as required.- Process payments and conduct related follow-ups, including post-payment accounting and tax-related matters.- Maintain and manage contract records and documentation.- Support IT asset management activities, including daily recording, periodic inspections, and ad hoc requirements.- Support vendor management processes, including onboarding and offboarding of vendors.- Share ideas and participate in process improvement and operational optimization initiatives.
Benefit
【 What you will receive 】
- Annual Leave: 14 days
- Medical Leave: 14 days
- Medical Allowance: $600/year
- Monthly transport allowance varies according to the MRT station faresWealth Management Assistant (Japanese Speaking)ID:36885
5,000 SGD ~ 10,000 SGDCityJob Description
Our client, a leading financial institution in Singapore, is seeking a detail-oriented Wealth Management Assistant to support their Wealth and Corporate Client Solutions division. The role involves supporting investment portfolio management, client servicing, and cross-border operations.【 Responsibilities 】- Manage and monitor clients’ investment portfolios.- Prepare investment proposals, including data analysis in Excel and presentations in PowerPoint.- Provide documentation support for account openings, source-of-wealth verification, and cash flow management.- Draft internal reports, marketing materials, and other correspondences.- Receive clients’ trade orders, perform pre-trade checks, and support trade execution and approvals.- Maintain up-to-date information in internal systems.- Liaise with internal teams across Singapore, Japan, and other regions, as well as external stakeholders, including vendors.- Handle client inquiries and phone calls, including preparation of English–Japanese translations.
Benefit
【 What you will receive 】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 21 days
- Medical Leave: 14 days
- Medical BenefitsSales Support Coordinator (Japanese Speaking)ID:36893
4,000 SGD ~ 6,000 SGDCityJob Description
Our client is a property development company. They are looking for a Sales Support Coordinator (Japanese Speaking) to support the sales team in executing real estate development projects smoothly and efficiently, with a particular focus on handling ongoing projects in Australia, ensuring high-quality customer service and internal coordination. 【Responsibilities】- Manage and support ongoing real estate development projects in Australia by tracking timelines, coordinating with internal and external stakeholders (local partners, consultants, authorities), and ensuring deliverables are met- Prepare property summaries, proposals, and presentation materials- Handle phone calls, emails, visitor reception, and general inquiries- Prepare, review, and file contracts and disclosure documents- Liaise with design, construction, and legal teams to gather and align necessary information- Take meeting minutes, manage sales tools, and support event operations
Benefit
【 What you will receive 】
- AWS
- Performance Bonus (Depends on Company and Individual performance)
- Annual Leave: 14 days (1 additional day per year, starting from 2nd year of employment, up to a maximum of 20 days)
- Medical Leave: 14 days
- Transport Reimbursement
- Medical BenefitsAdministration Officer (Japanese speaking)ID:37068
2,000 SGD ~ 4,500 SGDEastJob Description
Our client is one of the largest Japanese contractors and is seeking an Administration Officer (Japanese Speaking) to provide administrative and secretarial support, assist in business development activities, prepare proposals and presentations, and manage daily office operations.【 Responsibilities 】(Business Support)- Manage daily administrative tasks such as scheduling of meetings, managing calendars, and organizing and filing important documents and records- Assist in preparing proposals, tender submissions, and all supporting documentation- Develop and organize presentation materials for internal and external use- Perform data entry, maintain records, and support data analysis activities(Secretarial Support for Management)- Responsible for managing of General Manager’s daily schedule, including meetings, appointments, and regional calls - Responsible for handling of Travel requests & related enquiry, and/or Tourist Visa applications for Asia Region HQ - Process, verify, and submit travel and expense claims in accordance with company policy - Handle claims submitted by Expatriates, including but not limited to Entertainment claim and Transportation claim- Maintain organized filing of administrative documents, correspondence, and confidential records, if any - Other duties or tasks assigned relating to job scope/within job role
Benefit
【 What You Will Receive 】
- Variable Bonus (Depend on Company & Individual performance)
- Annual Leave: 15 days
- Medical Leave
- Medical Benefits (Capped)
- Comprehensive Medical Insurance Coverage
