11 Jobs: Job Vacancies for General Affair/Admin Positions
Executive Secretary & Sales Planning Support (Japanese Speaking)ID:37730
3,500 SGD ~ 4,000 SGDCityJob Description
Our client is a Japanese multinational company providing ICT, digital transformation, and business solutions across the APAC region. They are currently looking for a Part-time Executive Secretary & Sales Planning Support (Japanese Speaking) to support senior management and regional business operations.【 Responsibilities 】1. Executive Secretarial Support (Approximately 80% of responsibilities)- Provide executive secretarial support to senior management.- Manage schedules, calendars, appointments, and meeting arrangements.- Prepare reports, presentations, and other business documents.- Coordinate business travel arrangements, including flights, accommodation, and transportation.- Organise internal and external meetings, as well as corporate events.- Handle incoming emails, correspondence, and general communications.- Respond professionally to internal and external enquiries.- Coordinate communication and information flow between internal departments and external stakeholders.2. Sales Planning Support (Approximately 20% of responsibilities)- Prepare materials for sales meetings and consolidate sales reports.- Maintain and update customer and sales-related databases.- Monitor sales opportunities and prepare related reports.- Update website content and sales materials.- Support the planning and execution of exhibitions, seminars, webinars, and marketing events.- Assist with email marketing campaigns and other digital marketing activities.
Benefit
【 What you will receive 】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 12 days (up to a maximum of 22 days)
- Medical Leave
- Insurance coverage, including group hospitalisation, surgical, outpatient, dental, and personal accident benefits
- Annual Health ScreeningCorporate Planning & HR/Admin Executive (Japanese Speaking)ID:37681
4,000 SGD ~ 5,000 SGDCityJob Description
Our client is a listed Japanese trading company seeking a Corporate Planning & HR/Admin Executive to support both Corporate Planning and HR & General Administration functions. This role is responsible for ensuring smooth communication and coordination with the headquarters in Japan, regional offices across Asia & Oceania, and group subsidiaries.You will liaise closely with the headquarters in Japan, overseas offices, subsidiaries, and internal departments in Singapore. The role also involves coordinating with medical insurance providers and supporting expatriate-related administration. Business-level Japanese communication is required to facilitate effective collaboration between the Singapore office, Japan headquarters, and regional entities by supporting accurate spoken and written communication and bridging language and cultural differences in business operations.【Responsibilities】Corporate Planning & Administration- Consolidate and analyse business performance and financial data across the Asia & Oceania region, coordinating with regional offices where required.- Prepare, summarise, and draft periodic reports, management presentations, and other business materials in Japanese for submission to the headquarters in Japan.- Coordinate and support regional management meetings, including scheduling, information consolidation, and preparation of meeting materials.- Arrange business travel, administrative logistics, and hospitality support for business travellers and VIP visitors to Singapore.- Liaise with internal and external stakeholders to ensure smooth administrative operations.- Perform other corporate planning and administrative duties as assigned by management.Human Resources & General Administration- Administer welfare and benefits programmes for Japanese expatriates across the region, including home leave, temporary return travel, education subsidies, and medical insurance coordination.- Assist with the circulation, tracking, filing, and maintenance of internal applications and related documentation.- Provide administrative and logistical support for expatriates before overseas assignments and during relocation.- Support HR and general administration activities as required.- Perform other ad hoc duties as assigned by management.
Benefit
【What you will receive】
- AWS
- Variable Bonus (subject to individual and company performance)
- Annual Leave: 14 days
- Medical Leave: 21 days
- Medical InsuranceSecretary & Admin Executive (Japanese Speaking) ID:37281
4,000 SGD ~ 4,500 SGDCityJob Description
Our client, a renowned animation, film, and entertainment company specializing in IP and visual content licensing, product merchandising, and marketing across Southeast Asia, is seeking a Secretary & Admin Executive (Japanese Speaking) 【 Responsibilities 】- Manage schedules, appointments, and meeting arrangements for management.- Prepare expense claims, meeting materials, and related documentation.- Provide administrative support for guests and visitors.- Coordinate and liaise with external stakeholders for meetings and business activities.- Act as the main point of contact with the information systems/vendor company regarding office IT matters.- Handle additional administrative and secretarial duties as assigned by the Managing Director.
Benefit
【What You Will Receive 】
- AWS
- Variable Bonus (based on company and individual performance)
- Annual Leave: 14 days
- Medical Leave: 14 days
- Comprehensive Medical Insurance CoverageMarketing & Social Media ExecutiveID:37691
2,300 SGD ~ 2,800 SGDWest, CentralJob Description
Our client is a well-established retail company in Singapore, looking for a Social Media & Content Executive to support its branding and digital marketing initiatives. This role is ideal for candidates who are passionate about social media, content creation, and digital marketing【 Responsibilities 】- Plan, create, and publish engaging content across the company's social media platforms.- Design and edit images, graphics, and short-form videos using Canva or similar design tools.- Manage the social media content calendar and coordinate posting schedules.- Conduct research on social media trends, local market trends, regulations, and relevant information before publishing content.- Monitor content performance and social media engagement, and provide recommendations for improvement.- Gather content ideas and feedback from internal stakeholders to continuously enhance content quality.- Liaise with external partners and marketing representatives regarding promotional activities.- Visit retail outlets to conduct photography and video shooting for promotional purposes.- Support branding, marketing, and other administrative duties as assigned.
Benefit
【 What you will receive 】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 11 days (Maximum up to 14 days)
- Medical leave and healthcare benefits
- Mobile Allowance: SGD 30/month
- Transportation ReimbursementData Entry Assistant (Temp/Contract)ID:37673
2,800 SGD ~ 3,000 SGDEastJob Description
Our client is a Japanese Medical Equipment Manufacturer and a world-leading healthcare technology company with a strong reputation in the medical field. They are currently looking for a temp Data Entry Assistant to support their back end operations.■ Payroll and Headcount under Reeracoen Singapore■ Contract Period: July 2026 - May 2027【Responsibilities】Administration- Receive purchase order (PO) from group companies, check price and issue PO to factories.- Coordinate with inter group companies’ person in charge (PIC) to ensure everything is going smoothly.- Check the shipment status. Follow up documents and issue the invoices and packing lists.Accounting- Data entry to ERP system(SAP)- Update Sales & Purchases (AR/AP) in excel- Records Send SOA to some local & overseas customers/inter-group companies- Input incoming/outgoing payment (based on bank incoming/outgoing payments) into SAP (knock off AP/AR invoices)- Check bank statements against SAP to ensure records tally- Update the Income and Expense Report- Send the exchange rates list on last working day of the month by email and update exchange rates into excel/SAP- AP generation(issue AP invoices into SAP)- Check travel expenses and expense reimbursementMonthly Report- Provide monthly reporting support, including data collection, analysis, and so on.Others- Any other ad-hoc duties assigned
Benefit
【What you will receive】
- Completion Bonus
- Annual Leave: 14 days (Prorated)
- Medical Leave: 14 days (Prorated)Supply Chain CoordinatorID:37543
2,000 SGD ~ 3,000 SGDWest, CentralJob Description
Our client is a synthetic and steel wire rope sling manufacturer.The Supply Chain Coordinator reports to the Operations Manager and is responsible for providing day-to-day secretarial and administrative support to the Operations Department.【Responsibilities】- Provide secretarial and administrative support to the Operations Department, including Production, Warehouse, Testing, and Logistics- Generate and issue test certificates- Control manufacturers’ and third-party certificates- Liaise with logistics division and sales personnel on certificate deliveries- Ensure accuracy of all in-house test certificates before issuance- File all certificates and paperwork in both hardcopy and softcopy formats- Maintain complete history records of client products in use- Generate Certificates of Conformance from suppliers’ websites- Handle general document control- Update all jobs in Excel based on the timesheet provided by the Technical Service Department- Ensure smooth running of office operations and provide general office administration support to the company- Perform any other ad-hoc duties as assigned
Benefit
【What you will receive】
- Performance Bonus (Depending on individual and company's performance)
- Annual Leave 14 days (Maximum of 18 days)
- Medical Leave 14 daysSenior Accounting & Corporate Affairs Leader (Japanese Speaking)ID:37596
8,000 SGD ~ 12,000 SGDWestJob Description
Our client, a company in the software development and IT services sector, is seeking a Senior Accounting & Corporate Affairs Leader. This role will be responsible for overseeing the full range of accounting operations while also handling cross-functional responsibilities across HR, compliance, and corporate reporting.The successful candidate will act as the main point of contact with the parent company on financial and administrative matters. In addition, the role will support the consolidation of financial information from subsidiaries in Vietnam and the Philippines as the group continues to expand its regional presence.【Responsibilities】1) Accounting & Finance- Oversee daily accounting operations, including AR, AP, GL, and month-end and year-end closing processes.- Prepare accurate financial statements and management reports in line with applicable accounting standards.- Manage cash flow, bank reconciliations, and treasury-related matters.- Ensure timely and accurate tax filings and compliance with local statutory requirements, including GST and corporate tax.- Coordinate and support internal and external audits, including preparing audit schedules and responding to auditor queries.- Lead the preparation of mid-term business planning initiatives.2) Parent Company Reporting- Prepare and submit periodic financial reports to the parent company in accordance with group reporting requirements.- Liaise with the parent company's finance and accounting teams regarding consolidation entries, intercompany transactions, and group-level reporting matters.- Support the preparation of materials for board meetings and group management meetings.3) Subsidiary Consolidation- Coordinate with finance teams in Vietnam and the Philippines to collect and review financial data.- Support the development and implementation of group-level consolidation processes and reporting frameworks as the regional structure continues to mature.- Identify and resolve intercompany eliminations and reconciliation items.4) HR & Corporate Affairs- Assist in designing and documenting HR policies and procedures, including compensation frameworks, leave policies, and performance review processes.- Compile and organize corporate and general affairs information requested by the parent company, such as regulatory filings, corporate governance data, and organizational updates.- Support payroll processing and liaise with external HR or payroll service providers as required.- Assist with office administration and other corporate affairs duties as assigned.
Benefit
【What you will receive】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 14 days (up to a maximum of 21 days)
- Medical Leave
- Medical Benefits
- Comprehensive Medical Insurance Coverage
- Positive and supportive working environment
- Opportunities for professional development
- Modern workspace and team activitiesAssociate – Sales and Clients Support (Japanese Speaking)ID:37591
4,500 SGD ~ 5,000 SGDCityJob Description
Our client is a prominent Japanese regional bank with a strong presence across Asia. They are currently seeking an Associate – Sales & Client Support (Japanese Speaking) to provide administrative and operational support to the investment team. This role is responsible for managing company expenses, coordinating client-related matters, and supporting various sales and investment activities. The primary focus of the position is on Sales & Client Support functions.This role reports to the Section Head.【 Responsibilities 】1) Sales and Clients Support- Supporting overseas expansion of our Banks’ customers- Planning and organizing sales events and matching businesses for promoting our bank's customers’ products and services - Supporting our Banks' customers to promote their products in the cross-border EC mall- Conducting research on industry trends, market activities and competitors of our Banks’ customers’ products and services - Sourcing and maintaining relationship with local experts/vendors- Extending loan sales to more of our banks' customers and negotiating loan-related matters.- Preparing minutes and reports- Supporting various departments' tasks2) Investment Team- Acquiring, gathering and providing information on new investment and financing products- Support for due diligence on credit funds, real estate funds and PE funds- Support for surveys related to properties for investment or loan- Expansion of local institutional investor network- General local support for our central Bank's investments and loans- Preparing minutes and reports- Supporting various departments' tasks
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (based on company's & individual performances)
- Annual Leave 14 days (Maximum up to 20 days)
- Medical Leave
- Comprehensive Medical Benefit CoverageOperations ExecutiveID:37373
2,800 SGD ~ 3,500 SGDCityJob Description
Our client is a global lifestyle brand with regional operations based in Singapore. They are currently seeking a Operations Executive to support regional operations and distributor management across Asia.【Responsibilities】- Manage purchase orders and coordinate order processing with regional distributors.- Issue Proforma Invoices (PI) and support production planning with suppliers.- Coordinate shipping schedules and work with logistics partners to ensure timely deliveries.- Prepare and manage export documentation such as invoices and packing lists.- Communicate with internal teams and external partners to ensure smooth order fulfillment.- Identify opportunities to improve operational workflows and support process improvements.- Assist in implementing tools or systems to streamline documentation and order processing.- Provide operational and administrative support to regional distributors.- Prepare product information and materials for distributors and partners.- Maintain product master data and ensure distributors have the latest information.- Support communication between distributors and internal teams.- Assist in preparing business materials, reports, and supporting regional market initiatives.
Benefit
【What you will receive】
- AWS
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 14 days
- Medical Insurance.
- Medical BenefitAdministration Officer (Japanese speaking)ID:37068
2,000 SGD ~ 4,500 SGDEastJob Description
Our client is one of the largest Japanese contractors and is seeking an Administration Officer (Japanese Speaking) to provide administrative and secretarial support, assist in business development activities, prepare proposals and presentations, and manage daily office operations.【 Responsibilities 】(Business Support)- Manage daily administrative tasks such as scheduling of meetings, managing calendars, and organizing and filing important documents and records- Assist in preparing proposals, tender submissions, and all supporting documentation- Develop and organize presentation materials for internal and external use- Perform data entry, maintain records, and support data analysis activities(Secretarial Support for Management)- Responsible for managing of General Manager’s daily schedule, including meetings, appointments, and regional calls - Responsible for handling of Travel requests & related enquiry, and/or Tourist Visa applications for Asia Region HQ - Process, verify, and submit travel and expense claims in accordance with company policy - Handle claims submitted by Expatriates, including but not limited to Entertainment claim and Transportation claim- Maintain organized filing of administrative documents, correspondence, and confidential records, if any - Other duties or tasks assigned relating to job scope/within job role
Benefit
【 What You Will Receive 】
- Variable Bonus (Depend on Company & Individual performance)
- Annual Leave: 15 days
- Medical Leave
- Medical Benefits (Capped)
- Comprehensive Medical Insurance Coverage
