11 Jobs: Job Vacancies for General Affair/Admin Positions
Sushi ChefID:37386
3,000 SGD ~ 4,000 SGDCityJob Description
Our client, a Japanese F&B firm, is seeking a skilled Sushi Chef to join their newly established Japanese restaurant in Singapore.【 Responsibilities 】- Prepare sushi and other Japanese dishes with high quality and consistency- Manage food preparation, hygiene, and kitchen operations- Handle ingredient preparation and inventory control- Maintain cleanliness and comply with food safety standards- Support restaurant operations as needed in a dynamic environment
Benefit
【 What you will receive 】
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave
- Medical LeaveAdmin / Secretary (Japanese Speaking)ID:33570
4,000 SGD ~ 4,500 SGDCityJob Description
Our client, a reputable Japanese law firm, is seeking a suitable candidate to join their Singapore office as an Admin / Secretary.【 Responsibilities 】- Manage and adjust appointment schedules- Arrange business trips and related itineraries, including dining and logistics- Liaise with the Tokyo office and other affiliated offices- Communicate effectively with clients and lawyers in both Japanese and English- Prepare documents and handle data entry tasks- Organize filing systems and manage document control- Perform other general administrative and ad-hoc duties as required
Benefit
【 What you will receive 】
- Variable Bonus (Depending on Company & Individual performance; on average up to 3 months)
- Annual Leave: 14 days (Maximum of up to 21 days)
- Medical Leave
- Medical Benefits & Insurance (Including Dental)Project Management Office (PMO) Executive ID:37376
3,500 SGD ~ 4,000 SGDCentral, CityJob Description
Our client is a global financial services organization seeking a PMO Executive to support project governance and financial administration across multiple internal projects. This role plays a key function in ensuring project processes, procurement, and financial tracking are properly managed and compliant with internal policies.【 Responsibilities 】1) Procurement & Contract Administration:- Support procurement activities by coordinating with vendors and internal stakeholders.- Gather Statements of Work (SOWs) and ensure compliance with Third-Party Risk Management (TPRM), Anti-Money Laundering (AML), and legal checks.- Facilitate contract signing and Purchase Order (PO) issuance in line with company policies.2) Financial Administration:- Process invoices and payments in coordination with internal finance teams and approvers.- Track and reconcile vendor payments to ensure accuracy and timeliness.- Maintain clear records for audit and compliance purposes.3) Budgeting & Forecasting:- Forecast project spend and compare against allocated budgets.- Monitor variances, investigate discrepancies, and provide clear explanations to stakeholders.- Support financial reporting and ensure transparency in project financials.
Benefit
【 What you will receive 】
- Annual Leave: 14 days
- Medical Leave: 14 days
- Medical Allowance: $600/year
- Monthly transport allowance varies according to the MRT station faresSales Support Coordinator (Japanese Speaking)ID:36893
4,000 SGD ~ 6,000 SGDCityJob Description
Our client is a property development company. They are looking for a Sales Support Coordinator (Japanese Speaking) to support the sales team in executing real estate development projects smoothly and efficiently, with a particular focus on handling ongoing projects in Australia, ensuring high-quality customer service and internal coordination. 【Responsibilities】- Manage and support ongoing real estate development projects in Australia by tracking timelines, coordinating with internal and external stakeholders (local partners, consultants, authorities), and ensuring deliverables are met- Prepare property summaries, proposals, and presentation materials- Handle phone calls, emails, visitor reception, and general inquiries- Prepare, review, and file contracts and disclosure documents- Liaise with design, construction, and legal teams to gather and align necessary information- Take meeting minutes, manage sales tools, and support event operations
Benefit
【 What you will receive 】
- AWS
- Performance Bonus (Depends on Company and Individual performance)
- Annual Leave: 14 days (1 additional day per year, starting from 2nd year of employment, up to a maximum of 20 days)
- Medical Leave: 14 days
- Transport Reimbursement
- Medical BenefitsGeneral Affairs & Administrative Assistant (Japanese Speaking)ID:37380
4,500 SGD ~ 5,500 SGDCityJob Description
One of our client, which is a Japanese F&B firm, is now seeking a General Affairs & Administrative Assistant to support a wide range of responsibilities, from back-office administration to operational support at the site level for our Singapore operations.This role will work closely with Japanese executives and play an important part in building and supporting the company’s business operations in Singapore.【 Responsibilities 】1. Corporate Administration / Back Office- Manage banking procedures, account administration, and communication with financial institutions- Prepare and manage various documents related to government, regulatory, and legal requirements- Provide accounting support (journal entries, bookkeeping assistance, coordination with external accountants)- Handle general administration duties (office/store management, vendor coordination)- Support HR and recruitment processes (work pass applications, onboarding procedures, payroll coordination)- Ensure compliance with Singapore regulations and authorities (MOM, IRAS, ACRA, etc.)2. Operational Support & Executive Assistance- Provide interpretation and translation support for internal & external executive stakeholders - Facilitate communication between Japanese management, local staff, and business partners- Support restaurant launch preparation, opening activities, and daily operational support- Handle reporting and communication with the Japan headquarters- Assist with other tasks related to the Singapore business operations
Benefit
【What you will receive】
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave
- Medical LeaveOperations ExecutiveID:37373
2,800 SGD ~ 3,500 SGDCityJob Description
Our client is a global lifestyle brand with regional operations based in Singapore. They are currently seeking a Operations Executive to support regional operations and distributor management across Asia.【Responsibilities】- Manage purchase orders and coordinate order processing with regional distributors.- Issue Proforma Invoices (PI) and support production planning with suppliers.- Coordinate shipping schedules and work with logistics partners to ensure timely deliveries.- Prepare and manage export documentation such as invoices and packing lists.- Communicate with internal teams and external partners to ensure smooth order fulfillment.- Identify opportunities to improve operational workflows and support process improvements.- Assist in implementing tools or systems to streamline documentation and order processing.- Provide operational and administrative support to regional distributors.- Prepare product information and materials for distributors and partners.- Maintain product master data and ensure distributors have the latest information.- Support communication between distributors and internal teams.- Assist in preparing business materials, reports, and supporting regional market initiatives.
Benefit
【What you will receive】
- AWS
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 14 days
- Medical Insurance.
- Medical BenefitOn-site Operations Support StaffID:37245
3,000 SGD ~ 3,500 SGDEastJob Description
Our client is a Japanese-listed company with a strong global presence in precision equipment, semiconductors, and water treatment solutions. They are seeking an On-site Operations Support Staff to provide hands-on support for daily field operations. The role involves handling equipment, parts, and materials, supporting operational tasks, performing basic administrative duties, and coordinating with site supervisors and engineers. This is an excellent opportunity to gain practical, on-site experience in a global company.【 Responsibilities 】- Provide on-site operational support and assistance for daily field activities- Prepare, transport, organize, and manage equipment, parts, and materials- Assist with simple operational tasks in accordance with established work procedures- Conduct basic checks on work progress and report status to supervisors- Coordinate and communicate with site supervisors and engineers to support on-site operations- Perform basic administrative tasks and maintain simple records and documentation as required- Ad hoc duties assigned by the Manager.
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (based on company performance and individual performance)
- Annual leave: 14 days
- Medical Leave
- Mobile Allowance
- Medical BenefitsWealth Management Assistant (Japanese Speaking)ID:36885
5,000 SGD ~ 10,000 SGDCityJob Description
Our client, a leading financial institution in Singapore, is seeking a detail-oriented Wealth Management Assistant to support their Wealth and Corporate Client Solutions division. The role involves supporting investment portfolio management, client servicing, and cross-border operations.【 Responsibilities 】- Manage and monitor clients’ investment portfolios.- Prepare investment proposals, including data analysis in Excel and presentations in PowerPoint.- Provide documentation support for account openings, source-of-wealth verification, and cash flow management.- Draft internal reports, marketing materials, and other correspondences.- Receive clients’ trade orders, perform pre-trade checks, and support trade execution and approvals.- Maintain up-to-date information in internal systems.- Liaise with internal teams across Singapore, Japan, and other regions, as well as external stakeholders, including vendors.- Handle client inquiries and phone calls, including preparation of English–Japanese translations.
Benefit
【 What you will receive 】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 21 days
- Medical Leave: 14 days
- Medical BenefitsAdministration Officer (Japanese speaking)ID:37068
2,000 SGD ~ 4,500 SGDEastJob Description
Our client is one of the largest Japanese contractors and is seeking an Administration Officer (Japanese Speaking) to provide administrative and secretarial support, assist in business development activities, prepare proposals and presentations, and manage daily office operations.【 Responsibilities 】(Business Support)- Manage daily administrative tasks such as scheduling of meetings, managing calendars, and organizing and filing important documents and records- Assist in preparing proposals, tender submissions, and all supporting documentation- Develop and organize presentation materials for internal and external use- Perform data entry, maintain records, and support data analysis activities(Secretarial Support for Management)- Responsible for managing of General Manager’s daily schedule, including meetings, appointments, and regional calls - Responsible for handling of Travel requests & related enquiry, and/or Tourist Visa applications for Asia Region HQ - Process, verify, and submit travel and expense claims in accordance with company policy - Handle claims submitted by Expatriates, including but not limited to Entertainment claim and Transportation claim- Maintain organized filing of administrative documents, correspondence, and confidential records, if any - Other duties or tasks assigned relating to job scope/within job role
Benefit
【 What You Will Receive 】
- Variable Bonus (Depend on Company & Individual performance)
- Annual Leave: 15 days
- Medical Leave
- Medical Benefits (Capped)
- Comprehensive Medical Insurance CoverageAdmin Manager (Project Site)ID:36998
8,000 SGD ~ 9,000 SGDWestJob Description
Our client is a leading construction company that has expanded its business operations from marine to land civil engineering and building construction. They are seeking an Admin Manager (Project Site) to join their team.Reporting to: Senior Admin Manager, Project Management【Responsibilities】1. Site Administration & Coordination- Manage and oversee all site administrative functions, including site coordination and operational support.- Handle the setup of site offices and dormitories, ensuring compliance with regulations and safety requirements.- Coordinate utilities applications and site facility maintenance.- Prepare site documentation and reports required by internal and external stakeholders.2. Licensing & Compliance- Independently manage applications, renewals, and compliance matters with relevant authorities (e.g. SLA, NParks, EMA, PUB, SCDF, MOM).- Handle licensing processes such as TOL (SLA), Dormitory FEDA (MOM), Utilities (PUB/EMA), and Fuel Storage (SCDF).- Liaise directly with LEW, LP, PE, and other specialists to ensure installations and licenses meet statutory requirements.- Monitor environmental and safety controls (ISO, pest control, waste management) and conduct internal audits when necessary.3. Administrative & Financial Support- Supervise site procurement and manage petty cash, back charges, and inventory records.- Support project-related financial tasks such as checking invoices, processing purchase orders, and reviewing partner billings.- Assist in preparing and coordinating legal or court-related documentation, and liaise with the company’s internal legal team when necessary.- Handle project insurance matters, including arranging policies, managing claims (C.A.R., TPL, Hull, P&I, WICA), and coordinating with insurers, lawyers, and surveyors.4. HR & General Affairs Support- Administer payroll for site workers and drivers, ensuring accuracy and compliance with company policies.Maintain staff records, training schedules, and welfare programs.- Support manpower reporting, attendance tracking, and site directory updates.- Coordinate internal and external visits, site ceremonies, and other event activities.
Benefit
【 What You Will Receive】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 17 days
- Medical Leave: 14 days
- Medical Benefits: Up to S$500 per year for medical expenses
