17 Jobs - Career Change in Singapore: The Best Job Listings for General Affair/Admin Positions
Customer Focus Executive (Freight)ID:36890
3,200 SGD ~ 3,800 SGDEastJob Description
Our Client is a leading supply chain and logistics management specialist. They are currently looking for a Customer Focus Executive (Freight) to be based in their Changi AirFreight Centre.【Responsibilities】- Serve as the main point of contact for customers regarding freight bookings, tracking, and general inquiries- Build strong relationships with clients by providing timely updates and proactive communication- Work with operations teams, vendors, and carriers to ensure on-time pickup, transit, and delivery- Monitor shipments and provide real-time status updates- Handle customer concerns professionally, aiming for swift and effective resolution- Ensure all shipping documents comply with customs and regulatory requirements- Process invoices accurately and in a timely manner- Coordinate with the finance team to resolve discrepancies or adjustments- Assist the sales team with client follow-ups, rate quotations, and post-booking coordination- Maintain accurate customer and shipment records for operational and audit purposes- Suggest and support continuous improvement efforts across customer experience and operations
Benefit
【What you will receive】
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 15 days
- Medical Leave
- Birthday Leave
- Family Care Leave
- Medical Insurance
- Dental Benefits
- Shift AllowanceWealth Management Assistant (Japanese Speaking)ID:36885
5,000 SGD ~ 10,000 SGDCityJob Description
Our client is a leading financial institution in Singapore, seeking a Wealth Management Assistant to support their Wealth and Corporate Client Solutions division.【 Responsibilities 】- Manage and monitor clients’ investment portfolios.- Prepare investment proposals for clients and prospects, including data processing in Excel and preparing presentations in PowerPoint.- Provide documentation support (e.g., account opening, source of wealth verification, cash flow management).- Draft internal reports, marketing materials, and various internal/external correspondences.- Receive clients’ trade orders, perform pre-trade checks, and support execution and approvals.- Maintain up-to-date information using internal systems.- Liaise with internal teams in Singapore, Japan, and other regions, as well as external stakeholders, including vendors.- Handle phone calls, client inquiries, and prepare related documents, including English–Japanese translations.
Benefit
【 What you will receive 】
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 21 days
- Medical Leave: 14 days
- Medical BenefitsAdmin ExecutiveID:36550
2,500 SGD ~ 3,000 SGDEastJob Description
Our client is a Japanese-listed company with a strong global presence in precision equipment, semiconductors, and water treatment solutions. They are currently seeking an Admin Executive to join their Singapore office.【 Responsibilities 】- Manage and respond to incoming telephone and email enquiries in a professional and timely manner- Coordinate with external accounting firms to ensure accurate and timely financial reporting and regulatory compliance- Liaise with banking institutions regarding administrative and transactional matters- Administer and maintain accurate records of purchase orders, invoices, and other relevant documentation- Collaborate and communicate effectively with internal departments and external stakeholders to ensure smooth daily operations- Perform ad hoc duties as assigned by management
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (based on company performance and individual performance)
- Annual leave: 14 days
- Medical Leave
- Mobile Allowance
- Medical BenefitsTraffic ControllerID:34578
2,600 SGD ~ 3,000 SGDEastJob Description
Our Client provides total logistics services. They are currently looking for a Traffic Controller to take charge of drivers and delivery assistants. This position be reporting to the Contract Manager【Responsibilities】- Plan, schedule, organize and assign jobs daily.- Provide feedback on any safety violations or discipline by drivers to the Operation Manager.- Adhere to and inculcate safety requirements always.- Constant communications with drivers to ensure given jobs are completed.- Liaise and coordinate with Customers on any problem pertaining to the job.- Report any cargo damage and traffic accident to Operation Manager.- Assist the Operation Manager to investigate incidents/accidents promptly.- Send all finding reports i.e. Incident Report /CAPA to the Operation Manager /Senior Manager upon request.- Take initiative to ask customers for a time extension for export collections if required.- Plan and allocate appropriate vehicles and equipment to ensure operational efficiency.- Check all company assets and equipment are in good hands.- Plan and schedule the vehicle for servicing and inspection.- Report any delivery abnormality & discrepancy to the immediate superior.- Constant and close monitoring of all deliveries and collections.- Perform other duties related to the department’s import/export operations as assigned.- Attend to customer’s phone calls after office hours.- Follow up on drivers' feedback and seek Operation Manager advice if needed.- Assist the Operation Manager to monitor the maintenance schedule of the department’s vehicles and arrange accordingly.
Benefit
【What you will receive】
- AWS
- Bonus: depends on company and individual performance
- Annual Leave: 14 days (up to a maximum of 21 days)
- Medical LeaveAdmin Executive (Japanese-speaking)ID:35589
3,000 SGD ~ 4,500 SGDCityJob Description
Our client is a Japanese company dedicated to supporting Japanese students studying abroad. As they expand their operations in Singapore, they are seeking an Admin Executive (Japanese-speaking) to assist with office management and student-related activities.【 Responsibilities 】- Perform general administrative and office management tasks.- Manage office supplies and inventory, including regular stock checks.- Distribute company announcements and communications to staff.- Assist in planning and coordinating study trips for Japanese students visiting from Japan.- Maintain a clean, organized, and professional office environment at all times.
Benefit
【 What you will receive 】
- AWS
- Performance bonus (based on both company & individual performance)
- Annual Leave: 14 days
- Medical Leave: 14 daysOperation ExecutiveID:36838
4,500 SGD ~ 5,000 SGDCityJob Description
Our client is one of Japan's largest real estate asset management companies. They are currently seeking an Operations Executive. The incumbent will support the team by handling accounting and compliance duties while working closely with outsourced service providers for Accounting & Compliance functions.【 Responsibilities 】- Administer real estate private funds and ensure accurate record-keeping- Manage multiple accounts, including cash flow and fund allocation- Coordinate and supervise audit processes and tax filings for investment accounts- Prepare periodic real estate market reports based on information from asset managers- Support IT governance initiatives with assistance from third-party vendors
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (Depending on Company & Individual performance)
- Annual Leave: 14 days (up to 20 days based on tenure)
- Medical Leave
- Medical and Dental Benefits (up to $500 each per year)
- Medical Insurance coverage up to $10,000 per year
- Professional Qualification Incentive: $500
- Opportunity to attend the Annual Training Trip to JapanCorporate Travel ConsultantID:36860
4,000 SGD ~ 5,000 SGDCityJob Description
Our client, a Japanese travel agency, provides comprehensive travel solutions for B2B clients, including ticket bookings and recommended transportation arrangements. They are seeking a Corporate Travel Consultant to join their dynamic team, responsible for planning and supporting business trips. This role reports directly to the Japanese Managing Director.【 Responsibilities 】- Manage travel reservations and respond to client inquiries using GDS (Global Distribution System).- Advise clients, plan detailed itineraries, and coordinate business trip arrangements- Build and maintain strong client relationships and support account management- Ensure accurate entry of travel and client information into reservation and mid-office systems for global reporting- Available on standby after office hours to support emergency calls via company mobile phone (typically 0–5 calls per week)
Benefit
【 What they are offering 】
- AWS
- Variable Bonus (based on company and individual performance)
- Annual Leave: 14 days (increasing by 1 day per year of service)
- Medical Leave: 14 days
- Special Leave: Birthday, Compassionate, and other applicable leave
- Comprehensive Medical Benefits: medical card and dental coverage (SGD 200/year)
- Flexible Work Arrangement: Work from home 2–3 days per week
- Standby Allowance: S$350 per week for after-hours support (eligible after probation or once fully trained in the role)Receptionist (Japanese Speaking/1-year contract)ID:36664
3,500 SGD ~ 4,500 SGDCentral, CityJob Description
Our client, a listed Japanese financial institution, is seeking a Receptionist to join their team on a 1-year contract. This role is part of the Office Administration team and involves managing full front desk and reception duties, along with supporting a variety of administrative functions to ensure smooth daily operations.【 Responsibilities 】- Manage external meeting room bookings and coordinate related arrangements- Take initiative to enhance the appearance and functionality of guest and common areas- Conduct training for receptionists and tea ladies in guest reception standards- Develop and maintain guest area guidelines and ensure compliance- Source and procure appropriate decorations, utensils, and other items to align with the company’s image- Handle inventory reconciliation for office supplies (e.g., business cards, stamps, files, newspapers, copier paper, beverages, Bloomberg terminals, stationery, toners)- Oversee reconciliation of bank forms and envelopes- Monitor and manage office supplies including stationery, printed calendars, red packets, Japanese calendars, and planners- Coordinate billing for external meeting room usage, telephone charges, server racks, and common area costs- Negotiate and manage corporate hotel rates and reservations- Assist with business travel arrangements, including visa applications and travel insurance declarations- Perform other general office administrative tasks as assigned by the supervisor
Benefit
【 What you will receive 】
- Variable Bonus
- Annual Leave (Pro-rated)
- Medical Leave (Pro-rated)Admin ExecutiveID:36632
3,000 SGD ~ 3,500 SGDEastJob Description
Our client is an IT services company specializing in IT infrastructure operations, system development, and support services. They are currently seeking an Admin Executive to join their team.【 Responsibilities 】- Manage procurement and sourcing activities, including the preparation and coordination of Request for Proposal (RFP) and Request for Quotation (RFQ) processes.- Understand IT-related scopes of work and participate in commercial negotiations and discussions with vendors and stakeholders.- Handle contract processing in compliance with internal policies and regulatory requirements, including adapting to new procedures as needed.- Manage payment processes and related follow-ups, such as post-payment accounting and tax matters.- Maintain and manage contract records and documentation.- Support IT Asset Management through daily record keeping, periodic inspections, and handling ad hoc requirements.- Assist in vendor management, including onboarding and offboarding processes.- Contribute ideas and participate in initiatives to improve and optimize internal processes.
Benefit
【 What you will receive 】
- Annual Leave: 14 days
- Medical Leave: 14 days
- Medical Allowance: $600/year
- Monthly transport allowance varies according to the MRT station faresJunior/Admin ExecutiveID:36290
2,800 SGD ~ 3,300 SGDWestJob Description
Our client, a Japanese chemical manufacturer, urgently seeks an Admin Executive to support their Administration Department.Reporting to: Head of Department/Manager【 Responsibilities 】- Record and file required documentation, including processing and tracking of Purchase Requisitions (PR), Purchase Orders (PO), Delivery Orders (DO), and invoices to support other departments' activities.- Supervise external providers during preventive maintenance of office equipment and building maintenance servicing.- Support the upkeep of CCTV, PA, and IT systems.- Negotiate with suppliers/vendors on contracts and purchases for the Admin Department.- Assist in preparing and monitoring the Admin budget and issuing monthly reports.- Support the Head of Department (HOD) on matters related to regulatory licenses, applications, and audits.- Perform other administrative tasks as requested by supervisors.
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 14 days (Up to a maximum of 21 days)
- Medical Leave: 14 days
- Medical benefits (Including Dental)
- Mobile allowance: SGD 50
- Transportation allowance: Based on actual distance from home to office and vice versa
- Medical and Dental Benefits
- Uniform will be provided
- Possibility of being assigned to a different role in the future
