11 Jobs: Job Vacancies for General Affair/Admin Positions
Accounting & Admin Executive (Full-time / Part-time)ID:37845
2,800 SGD ~ 3,500 SGDCityJob Description
Our client is a Japanese trading company specializing in electronic components and industrial-related products in Singapore.They are looking for an Accounting & Admin Executive to support the company's day-to-day accounting administration and general office operations.The company's main accounting functions are outsourced to an external accounting firm. Therefore, this role will primarily focus on day-to-day accounting-related administrative tasks, coordination with the external accounting provider, and general office administration.Reporting Line: Managing Director【Responsibilities】1. Accounting & Finance Administration- Handle day-to-day accounting-related administrative tasks.- Prepare and organize invoices, payment documents, receipts, and other supporting documents.- Maintain accurate and organized accounting records and documentation.- Assist with accounts payable and accounts receivable administration.- Monitor incoming and outgoing payments.- Prepare and provide the necessary accounting documents and information to the external accounting firm.- Liaise with the external accounting firm on accounting matters and follow up on outstanding items.- Assist with bank-related administrative matters and reconciliation when required.- Support the Managing Director with basic financial and accounting-related administrative tasks.- Ensure accounting documents and records are properly maintained and organized.2. General Administration- Handle general office administration and documentation.- Maintain and organize company records and files.- Manage office supplies and coordinate general office matters.- Handle email correspondence and communication with customers, suppliers, and external business partners.- Provide administrative support to the Managing Director.- Assist with basic HR and payroll-related administration when required.- Coordinate with external vendors and service providers.- Perform other ad hoc administrative duties as assigned.【Working Arrangement】- This position is open to both full-time and part-time employment arrangements.- For part-time employment, the preferred arrangement is 3 days per week, 8 hours per day.- The final working arrangement, including working days and employment type, will be discussed during the interview based on the candidate's availability and the company's operational requirements.
Benefit
【What You Will Receive】
The following benefits are applicable to full-time employees:
- AWS: 1 month
- Variable Bonus
- Annual Leave: 14 days
- Medical Leave: 14 days
- Work From Home (WFH): 2 days per week
For part-time employees, employment terms and applicable benefits will be discussed based on the agreed working arrangement.Accounting /Admin Executive (Japanese Speaking) ID:37859
4,000 SGD ~ 4,500 SGDCityJob Description
Our client is a leading Japanese real estate company with investments across a diverse range of assets in Southeast Asia. As part of their business expansion, they are seeking an Accounting / Admin Executive (Japanese-Speaking) to support accounting operations and provide administrative support to the team.【Responsibilities】- Process and maintain accounting records for invoices, corporate credit card transactions, office rental, outsourcing fees, staff expenses, and other business-related expenses.- Prepare payment and remittance data for purchases and operating expenses.- Prepare supporting documents and schedules for monthly financial reporting.- Assist with bank reconciliations, corporate tax matters, and GST filings.- Review monthly bank statements and monitor cash flow records.- Assist in coordinating audit-related matters and preparing the required supporting documentation.- Liaise with external accounting consultants, banks, auditors, and other relevant stakeholders on accounting and administrative matters.- Provide administrative support to the team, including business travel arrangements and basic market research.- Maintain proper filing and documentation of accounting and administrative records in both physical and electronic formats.- Perform other duties as assigned to support business and operational requirements.
Benefit
【 What you will receive 】
- AWS
- Bonus (subject to individual and company performance)
- Annual Leave: 14 days
- Medical Leave
- Additional Corporate Holidays
- Transport Reimbursement
- Mobile Allowance: S$20 per month
- Professional Qualification Allowance: S$1,000 per month for eligible ACCA and/or US CPA holdersOffice Manager (Japanese Speaking) ID:37858
5,000 SGD ~ 8,000 SGDCityJob Description
Our client is a leading digital entertainment company specialising in trading card games and mobile games across Asia.They are seeking an Office Manager to oversee the company's corporate support functions, including finance, human resources, general administration, company secretarial matters, IT coordination, and facilities management.【Responsibilities】- Coordinate finance and accounting matters with external accounting service providers and the Finance and Accounting team at the company's headquarters.- Coordinate HR-related matters with external HR service providers and the HR team at the company's headquarters.- Manage general office administration and company secretarial matters, including liaison with auditors, corporate service providers, and relevant authorities.- Oversee day-to-day office operations, including IT coordination, facilities management, procurement, and relationships with external vendors and service providers.- Coordinate with internal and external stakeholders to ensure smooth and efficient business operations.- Support the implementation and improvement of internal administrative processes, policies, and procedures.- Provide administrative and operational support for the establishment and development of the Singapore entity.- Perform other duties as assigned to support business and operational requirements.
Benefit
【What you will receive】
- Benefits are currently under review as this is a newly established entity.
- Variable Bonus (subject to company and individual performance)
- Annual Leave: To be confirmed
- Medical Leave
- Medical InsuranceCorporate Planning & HR/Admin Executive (Japanese Speaking)ID:37681
4,000 SGD ~ 5,000 SGDCityJob Description
Our client is a listed Japanese trading company seeking a Corporate Planning & HR/Admin Executive to support both Corporate Planning and HR & General Administration functions. This role is responsible for ensuring smooth communication and coordination with the headquarters in Japan, regional offices across Asia & Oceania, and group subsidiaries.You will liaise closely with the headquarters in Japan, overseas offices, subsidiaries, and internal departments in Singapore. The role also involves coordinating with medical insurance providers and supporting expatriate-related administration. Business-level Japanese communication is required to facilitate effective collaboration between the Singapore office, Japan headquarters, and regional entities by supporting accurate spoken and written communication and bridging language and cultural differences in business operations.【Responsibilities】Corporate Planning & Administration- Consolidate and analyse business performance and financial data across the Asia & Oceania region, coordinating with regional offices where required.- Prepare, summarise, and draft periodic reports, management presentations, and other business materials in Japanese for submission to the headquarters in Japan.- Coordinate and support regional management meetings, including scheduling, information consolidation, and preparation of meeting materials.- Arrange business travel, administrative logistics, and hospitality support for business travellers and VIP visitors to Singapore.- Liaise with internal and external stakeholders to ensure smooth administrative operations.- Perform other corporate planning and administrative duties as assigned by management.Human Resources & General Administration- Administer welfare and benefits programmes for Japanese expatriates across the region, including home leave, temporary return travel, education subsidies, and medical insurance coordination.- Assist with the circulation, tracking, filing, and maintenance of internal applications and related documentation.- Provide administrative and logistical support for expatriates before overseas assignments and during relocation.- Support HR and general administration activities as required.- Perform other ad hoc duties as assigned by management.
Benefit
【What you will receive】
- AWS
- Variable Bonus (subject to individual and company performance)
- Annual Leave: 14 days
- Medical Leave: 21 days
- Medical InsuranceAssistant Store Manager (Cafe/Restaurant)ID:37844
3,500 SGD ~ 3,700 SGDCityJob Description
Our client is a Japanese lifestyle company expanding its food and beverage business in Singapore, operating and developing a portfolio of popular restaurant and café brands. They are currently looking for an Assistant Store Manager to support the Store Manager in overseeing daily store operations and driving overall store performance.Reporting to: Store Manager【Responsibilities】- Assist the Store Manager in overseeing daily store operations and ensuring smooth business performance.- Lead, supervise, and motivate the store team to achieve sales targets and maintain excellent customer service standards.- Monitor staff attendance, scheduling, and manpower planning.- Train and coach team members on operational procedures, product knowledge, and service excellence.- Ensure compliance with company policies, food safety, hygiene, and workplace safety standards.- Handle customer feedback and resolve service issues professionally.- Support inventory management, stock ordering, stock receiving, and stock control.- Assist in preparing sales reports and monitoring store performance.- Ensure proper visual merchandising and store presentation at all times.- Coordinate with kitchen, operations, and management teams to support business needs.
Benefit
【What You Will Receive】
- AWS
- Variable Bonus, subject to company and individual performance
- Annual Leave: 14 days, up to a maximum of 20 days
- Medical Leave
- Medical Benefits
- Comprehensive Medical Benefits inclusive Insurance coverage & Health check-up
- Meal Allowance of approximately S$5 per dayBarista & Service CrewID:37831
2,400 SGD ~ 2,800 SGDCityJob Description
Our client is a Japanese lifestyle company expanding its food and beverage business in Singapore, operating and developing a portfolio of popular restaurant and café brands.They are currently looking for a Barista & Service Crew to support daily café operations and provide high-quality customer service to guests.【Responsibilities】- Work on a two-shift roster, depending on operational requirements and business needs.- Café operating hours are from 10:00 am to 9:30 pm.- Prepare and serve coffee, tea, and other beverages according to company standards.- Take customer orders and handle payments accurately.- Provide excellent customer service and maintain a positive dining experience.- Serve food and beverages to customers promptly and professionally.- Maintain cleanliness and hygiene standards in the café, dining area, and workstations.- Replenish stock and assist with inventory control when required.- Follow food safety, hygiene, and operational procedures.- Support daily café operations and work closely with team members.
Benefit
【What You Will Receive】
- AWS
- Variable Bonus, subject to company and individual performance
- Annual Leave: 14 days, up to a maximum of 20 days
- Medical Leave
- Medical Benefits
- Meal Allowance of approximately S$5 per day
- Comprehensive Medical Benefits inclusive Insurance coverage & Health check-upExecutive Secretary & Sales Planning Support (Japanese Speaking)ID:37730
3,500 SGD ~ 4,000 SGDCityJob Description
Our client is a Japanese multinational company providing ICT, digital transformation, and business solutions across the APAC region. They are currently looking for a Part-time Executive Secretary & Sales Planning Support (Japanese Speaking) to support senior management and regional business operations.【 Responsibilities 】1. Executive Secretarial Support (Approximately 80% of responsibilities)- Provide executive secretarial support to senior management.- Manage schedules, calendars, appointments, and meeting arrangements.- Prepare reports, presentations, and other business documents.- Coordinate business travel arrangements, including flights, accommodation, and transportation.- Organise internal and external meetings, as well as corporate events.- Handle incoming emails, correspondence, and general communications.- Respond professionally to internal and external enquiries.- Coordinate communication and information flow between internal departments and external stakeholders.2. Sales Planning Support (Approximately 20% of responsibilities)- Prepare materials for sales meetings and consolidate sales reports.- Maintain and update customer and sales-related databases.- Monitor sales opportunities and prepare related reports.- Update website content and sales materials.- Support the planning and execution of exhibitions, seminars, webinars, and marketing events.- Assist with email marketing campaigns and other digital marketing activities.
Benefit
【 What you will receive 】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 12 days (up to a maximum of 22 days)
- Medical Leave
- Insurance coverage, including group hospitalisation, surgical, outpatient, dental, and personal accident benefits
- Annual Health ScreeningOrder Processing Coordinator ID:37776
2,000 SGD ~ 2,700 SGDWest, CentralJob Description
Our client is a global leader in the manufacturing of synthetic and steel wire rope slings, providing trusted rigging and lifting solutions to heavy industries worldwide. We are seeking an organized and detail-oriented Order Processing Coordinator to join their team.Reporting to the Head of Supply Chain, you will be responsible for ensuring that sales orders are processed and delivered accurately and on schedule. You will act as a key liaison between internal departments to ensure seamless order fulfillment and high levels of customer satisfaction.【Responsibilities】- Manage the end-to-end sales order fulfillment process, ensuring all requests are handled with accuracy and professionalism.- Monitor pending orders and backlog statuses, proactively resolving any issues that arise.- Perform local procurement for sales-related orders, including price negotiation and supplier management.- Prepare essential documentation including Cash Vouchers, CIPL, and Goods Return Processing.- Assist with COO (Certificate of Origin) applications and perform regular price comparisons.- Key in cash sales orders (Excel) and coordinate with the Finance team to monitor back-to-back payments.- Maintain oversight of Local Indent Funds and perform other ad-hoc administrative duties as assigned.
Benefit
【What you will receive】
- Performance Bonus (Depending on individual and company's performance)
- Annual Leave 14 days (Maximum of 18 days)
- Medical Leave 14 daysAdministration Officer (Japanese speaking)ID:37068
2,000 SGD ~ 4,500 SGDEastJob Description
Our client is one of the largest Japanese contractors and is seeking an Administration Officer (Japanese Speaking) to provide administrative and secretarial support, assist in business development activities, prepare proposals and presentations, and manage daily office operations.【 Responsibilities 】(Business Support)- Manage daily administrative tasks such as scheduling of meetings, managing calendars, and organizing and filing important documents and records- Assist in preparing proposals, tender submissions, and all supporting documentation- Develop and organize presentation materials for internal and external use- Perform data entry, maintain records, and support data analysis activities(Secretarial Support for Management)- Responsible for managing of General Manager’s daily schedule, including meetings, appointments, and regional calls - Responsible for handling of Travel requests & related enquiry, and/or Tourist Visa applications for Asia Region HQ - Process, verify, and submit travel and expense claims in accordance with company policy - Handle claims submitted by Expatriates, including but not limited to Entertainment claim and Transportation claim- Maintain organized filing of administrative documents, correspondence, and confidential records, if any - Other duties or tasks assigned relating to job scope/within job role
Benefit
【 What You Will Receive 】
- Variable Bonus (Depend on Company & Individual performance)
- Annual Leave: 15 days
- Medical Leave
- Medical Benefits (Capped)
- Comprehensive Medical Insurance CoverageOperations ExecutiveID:37373
2,800 SGD ~ 3,500 SGDCityJob Description
Our client is a global lifestyle brand with regional operations based in Singapore. They are currently seeking a Operations Executive to support regional operations and distributor management across Asia.【Responsibilities】- Manage purchase orders and coordinate order processing with regional distributors.- Issue Proforma Invoices (PI) and support production planning with suppliers.- Coordinate shipping schedules and work with logistics partners to ensure timely deliveries.- Prepare and manage export documentation such as invoices and packing lists.- Communicate with internal teams and external partners to ensure smooth order fulfillment.- Identify opportunities to improve operational workflows and support process improvements.- Assist in implementing tools or systems to streamline documentation and order processing.- Provide operational and administrative support to regional distributors.- Prepare product information and materials for distributors and partners.- Maintain product master data and ensure distributors have the latest information.- Support communication between distributors and internal teams.- Assist in preparing business materials, reports, and supporting regional market initiatives.
Benefit
【What you will receive】
- AWS
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 14 days
- Medical Insurance.
- Medical Benefit