6 Jobs: Job Vacancies for HR Positions
Executive (Corporate and Administration)ID:37451
3,200 SGD ~ 3,800 SGDCentralJob Description
Our client is a reputable Japanese company specializing in global logistics solutions. They are seeking a capable and hands-on Executive (Corporate and Administration) to join their Planning-HR-Admin Department of the Corporate Division. This role is well suited for candidates with at least 7 years of experience.The primary responsibility of this role is administrative support, including administering employee training, awards, leave, and claims processing, corporate card and air travel bill management, and driving digitisation initiatives to enhance operational efficiency. The successful candidate will also support expatriate management, including coordinating employment and dependent pass applications and handling housing and tenancy-related matters.The secondary responsibility of this role is to support corporate communication. The successful candidate will work closely with country managers to implement initiatives driven by our Japan Headquarters, strengthen communication across the Group companies, support regional corporate communication efforts, and ensure consistent corporate values and branding across the South Asia region.Reporting to: HR Manager【 Responsibilities 】Administrative support - Support for administrative operations, including administering employee training, long-service awards, processing leave and claims, managing corporate card and air travel bills, and driving digitisation initiatives to improve efficiency.- Support for expatriates on international assignments in coordinating employment passes, dependent passes, and handling housing and tenancy agreements. Corporate communication - Coordinate the implementation of initiatives from Japan Headquarters in working closely with South Asia country managers and strengthening regional communications by improving internal alignment across the Group companies, supporting corporate communication, and ensuring consistent corporate values and branding across the South Asia region.
Benefit
【 What you will receive 】
- Yearly performance & variable bonus (depending on company and individual performance)
- Annual Leave: 17 days
- Medical Leave: 14 days
- Medical Benefits
- Hybrid work arrangement (1 day WFH per week)
- Flexi time arrangement (Starting work anytime from 8:00AM-4:30PM, 8:30AM-5:00PM, 9:30AM-6:00PM or normal hours)
- Engaging EnvironmentRegional HR & General Affairs Executive (Japanese Speaking) ID:37449
4,500 SGD ~ 5,500 SGDCityJob Description
Our client is a Japanese trading company with a regional headquarters in Singapore, serving as the Asia hub of its global operations. They are currently seeking a Regional HR & General Affairs Executive to support expatriate-related HR functions and administrative operations across the Asia region. 【 Responsibilities 】1. Regional HR Operations (70%)- Handle requests from Headquarters and prepare/submit required documentation- Manage and operate the expatriate leave management system (Unit4)- Arrange meetings with the General Manager- Coordinate with regional offices regarding expatriate assignments and repatriations- Support regional approval processes and delegation of authority matters- Respond to inquiries from expatriates in accordance with internal overseas assignment policies- Coordinate expatriate personal income tax matters in collaboration with external advisors, including document collection and submission2. Singapore HR & Corporate Services (30%)- Support expatriates during onboarding and offboarding, including arranging serviced apartments- Update and maintain the Asia expatriate handbook- Manage golf club memberships and corporate hotel contracts- Liaise with external organizations such as the Japanese Association and Chamber of Commerce- Conduct office fixed asset stocktaking- Perform ad-hoc duties under the instruction of the General Manager
Benefit
【 What You Will Receive 】
- AWS
- Variable Bonus (Depending on Company & individual performance)
- Annual Leave: 14 days (max up to 21days)
- Medical Benefit: $3,200/annual
- Medical insuranceHR & GA Assistant Manager/Manager (HRBP)ID:37432
4,500 SGD ~ 6,500 SGDWestJob Description
Our client is a Japanese company known for its expertise in manufacturing a wide range of products, including engines, agricultural machinery, construction equipment, energy systems, and marine equipment.As a pivotal member of the regional leadership support team, you will drive the HR and General Affairs (GA) functions for our Singapore office while providing strategic assistance to the General Manager, HR, for our Vietnam liaison office and branches. This role is a blend of Strategic HR Business Partnering and Operational Excellence, ensuring that our people strategies and physical infrastructure align with our business growth.【Responsibilities】1. Strategic HR Business Partnering- Organizational Alignment: Act as a strategic partner to business leaders, aligning people strategies with organizational goals to drive effectiveness.- Talent Management: Lead talent reviews, succession planning, and leadership development initiatives to ensure a robust talent pipeline.- Leadership Coaching: Coach and mentor managers on leadership effectiveness, people management, and team dynamics.- Change Management: Guide leaders through organizational restructuring, role redesign, and change initiatives.2. HR Operations & Employee Relations- Performance Excellence: Manage the full performance cycle, including goal setting, appraisal moderation, and calibration.- Employee Relations: Oversee complex employee relations matters, including grievances, investigations, and disciplinary actions, ensuring TAFEP compliance and fair practices.- Data Insights: Leverage HR analytics to provide actionable insights for business decision-making.- Regional Support: Assist the GM in overseeing HR compliance and policy implementation for Vietnam branches.3. General Affairs & Office Management- Operational Oversight: Manage the full spectrum of GA operations, ensuring the Singapore office and warehouse are maintained to high standards of serviceability and neatness.- Procurement & Vendor Management: Lead the procurement of office/warehouse equipment and manage the lifecycle of service contracts (leasing, maintenance, and renewals).- Corporate Governance: Liaise with the Company Secretary and legal consultants on corporate filings and compliance matters.- Legal Review: Oversee the review and renewal of legal agreements with distributors, consultants, and service providers.- Branding: Manage corporate branding initiatives to ensure brand consistency across office touchpoints.
Benefit
【What you will receive】
- AWS
- Variable bonus (Depending on company performance and individual performance, average 1-2months)
- Company Insurance
- Annual Leave: 14 days
- Medical Leave: 14 days
- Company shuttle bus (Pick up point: Pioneer station, Clementi station)Senior HR Executive ID:37102
5,000 SGD ~ 7,000 SGDCityJob Description
Our client, a renowned animation, film, and entertainment company specializing in IP and visual content licensing, merchandising, and marketing across Southeast Asia, is seeking a hands-on and proactive HR professional.This role is responsible for managing end-to-end HR operations while also leading HR governance, compliance, and process improvements to support business growth in a dynamic environment.【 Responsibilities 】1. HR Operations- Manage end-to-end payroll processing and ensure accuracy and timeliness- Oversee leave administration, attendance tracking, and employee records management- Support recruitment activities including sourcing, interview coordination, and onboarding/offboarding- Handle expatriate administration including work pass applications, renewals, and relocation support- Oversee office administration and coordinate with external vendors and service providers2. HR Governance & Compliance- Lead the development, implementation, and continuous improvement of HR policies, procedures, and internal controls- Ensure full compliance with Singapore Employment Act, MOM regulations, and statutory requirements (CPF, IRAS, etc.)- Drive HR-related audits and ensure proper documentation and compliance standards are maintained- Identify HR risks and implement appropriate mitigation measures- Establish and standardize HR processes to enhance operational efficiency3. Partner with Management on manpower planning and organizational development- Support workforce planning, budgeting, and HR-related reporting- Liaise closely with Japan HQ on HR matters, reporting, and policy alignment- Act as a key point of contact for employees and provide advisory support on HR matters4. Employee Engagement- Support employee engagement initiatives and company events- Promote a positive and compliant workplace culture5. OthersPerform ad-hoc HR and administrative duties as assigned
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (based on company and individual performance)
- Annual Leave: 14 days
- Medical Leave: 14 days
- Comprehensive Medical Insurance Coverage
- Primarily office-based work, with the possibility of work-from-home arrangements subject to manager approval and reasonable circumstancesExecutive, OperationsID:36823
3,200 SGD ~ 4,500 SGDCentral, CityJob Description
Our Client is an award-winning Trading company focusing on chemical fertilizers, headquartered in Singapore, with a strong presence across Asia-Pacific and the Middle East. They are looking to hire an Operations Executive to support the day-to-day trading operations.Reporting to: Head of Dept (Trading Manager)【 Responsibilities 】- Handle export/import documentation such as Letter of Credit (including bank negotiation), Bill of Lading, Insurance Certificates, and Certificate of Origin.- Assist in the preparation, vetting, and signing of sales/purchase contracts and other trade/shipping paperwork.- Coordinate with ship brokers, port inspectors, and logistics partners to ensure smooth vessel loading and discharging.- Track vessel status and ensure shipments comply with contractual delivery schedules.- Perform laytime calculations (Guidance will be provided)- Monitor and follow up on payments with banks and counterparties.- Liaise with overseas agents, consultants, trade partners, and authorities to resolve shipping or contract issues promptly.- Maintain contract and shipment schedules and keep records neatly and accurately.- Prepare regular reports for Management.- Maintain a knowledge-management database of updated international trade regulations, tariffs, duties, licenses, and restrictions.- Support process improvements in workflow, efficiency, and internal controls.- Answer operational/trade queries when Traders are unavailable.- Support company events and internal activities (including annual company event in November).- Any other tasks assigned to achieve organizational and team goals.
Benefit
【 What you will receive 】
- AWS
- Performance Bonus (Depends on Company and Individual performance)
- Annual Leave: 14 days (Maximum up to 18 days)
- Medical Leave: 14 days
- Flexi benefits (After confirmation)
- Work from home arrangement (1 day per week after confirmation)
- Structured learning and mentorship from experienced staffAdmin Manager (Project Site)ID:36998
8,000 SGD ~ 9,000 SGDWestJob Description
Our client is a leading construction company that has expanded its business operations from marine to land civil engineering and building construction. They are seeking an Admin Manager (Project Site) to join their team.Reporting to: Senior Admin Manager, Project Management【Responsibilities】1. Site Administration & Coordination- Manage and oversee all site administrative functions, including site coordination and operational support.- Handle the setup of site offices and dormitories, ensuring compliance with regulations and safety requirements.- Coordinate utilities applications and site facility maintenance.- Prepare site documentation and reports required by internal and external stakeholders.2. Licensing & Compliance- Independently manage applications, renewals, and compliance matters with relevant authorities (e.g. SLA, NParks, EMA, PUB, SCDF, MOM).- Handle licensing processes such as TOL (SLA), Dormitory FEDA (MOM), Utilities (PUB/EMA), and Fuel Storage (SCDF).- Liaise directly with LEW, LP, PE, and other specialists to ensure installations and licenses meet statutory requirements.- Monitor environmental and safety controls (ISO, pest control, waste management) and conduct internal audits when necessary.3. Administrative & Financial Support- Supervise site procurement and manage petty cash, back charges, and inventory records.- Support project-related financial tasks such as checking invoices, processing purchase orders, and reviewing partner billings.- Assist in preparing and coordinating legal or court-related documentation, and liaise with the company’s internal legal team when necessary.- Handle project insurance matters, including arranging policies, managing claims (C.A.R., TPL, Hull, P&I, WICA), and coordinating with insurers, lawyers, and surveyors.4. HR & General Affairs Support- Administer payroll for site workers and drivers, ensuring accuracy and compliance with company policies.Maintain staff records, training schedules, and welfare programs.- Support manpower reporting, attendance tracking, and site directory updates.- Coordinate internal and external visits, site ceremonies, and other event activities.
Benefit
【 What You Will Receive】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 17 days
- Medical Leave: 14 days
- Medical Benefits: Up to S$500 per year for medical expenses
