43 Jobs: Job Vacancies for Business Administration & Management Positions
Secretary (Japanese Speaking) ID:36766
3,800 SGD ~ 4,200 SGDCityJob Description
Our client is a leading Japanese law firm that provides comprehensive legal services to a broad range of clients. They are currently seeking a dedicated and responsible Secretary to provide administrative and office support to ensure the smooth daily operations of their legal team.This position will report directly to one of the firm's lawyers and involves working closely with multiple stakeholders.【 Responsibilities 】(Secretarial Duties)- Provide administrative support including scheduling meetings, appointments, and travel arrangements.- Assist in preparing legal documents and managing correspondence.- Open, update, and maintain client files and records in an organized manner.- Prepare and issue invoices to clients in a timely manner.-Translate documents and email correspondence when required.- Support other secretarial tasks as assigned by the Head of Office or lawyers.(Administrative and Office Management)-Coordinate with landlords, suppliers, and service providers for office and facility-related matters.- Manage office resources such as subscriptions to legal databases, courier services, newspapers, stationery, and pantry supplies.- Handle logistics arrangements including accommodation and travel for visitors and staff.- Liaise with external authorities on operational matters when required.-Work with service providers to support any services required by the Head of Office.(Basic IT & Accounting Support)- Support basic IT troubleshooting and liaise with the head office’s IT department or vendors for IT-related matters.- Assist with finance and accounting processes, including coordinating with the external accounting firm and internal Accounting Department.
Benefit
【 What You Will Receive 】
- Variable Bonus (based on Company's and Individual performance)
- Annual Leave: 14 days
- Medical Leave
- Medical Insurance
- Annual Health Check-up: Coverage up to SGD 700 per year
- Company Trip
- Membership in the Japanese Association
- Overtime Allowance
- Flexible hours: Standard working hours are 9:00 AM to 6:00 PM, but depending on the situation, working until 5:30 PM may be considered (subject to the Legal Partner's approval)Retail AssociateID:36770
2,600 SGD ~ 2,700 SGDCityJob Description
Our client is a newly established Japanese second-hand retail company, committed to delivering high-quality preloved fashion and excellent customer service. They are currently looking for a passionate and customer-focused Retail Associate to join their team!【 Responsibilities 】- Assist customers with product inquiries, styling advice, and purchases- Maintain a clean, organized, and visually appealing store environment- Handle clothing buy-back transactions and perform quality control checks- Support inventory management, stock arrangement, and in-store merchandising- Provide guidance and training to new team members, ensuring smooth onboarding and compliance with company policies- Address customer concerns promptly and professionally to ensure a positive shopping experienceWorking Hours & Schedule:o 5-day work week (including weekends as required)o 9-hour shift per day (inclusive of a 1-hour break)o Shift timings are scheduled between 10:00 AM and 11:00 PM (Shift schedules are negotiable)
Benefit
【 What you will receive 】
- AWS
- Annual Leave: 9 days (up to a maximum of 20 days)
- Medical Leave
- Comprehensive Medical Insurance CoverageRegional Sales Assistant DirectorID:35665
4,500 SGD ~ 5,000 SGDCityJob Description
Our client, a listed Hospitality Company, is seeking a Regional Sales Assistant Director. This role involves managing regional hotel sales within the assigned territory, targeting all relevant and potential markets. You will be responsible for developing a well-defined and focused sales and marketing action plan that aligns with the hotels’ marketing objectives and targets.You will report to the Regional Director of Sales and MD.【Responsibilities】1) Business Development- Develop new corporate accounts and maintain relationships with existing accounts, negotiating to obtain RFPs (Request for Proposals) in collaboration with hotel personnel and utilizing available tools and systems.- Identify and pursue tactical marketing opportunities with airlines, travel agencies, and national tourism organizations (NTOs).- Execute aggressive sales campaigns on targeted accounts across the region through sales calls, telesales, and other communication methods.- Participate in trade shows and seminars, actively soliciting and following up on leads. Maximize exposure through creative promotion before, during, and after events.2) Account Management- Establish and maintain active working relationships with key accounts.- Conduct presentations to all assigned accounts according to the sales action plan.- Distribute hotel collateral to accounts within the designated area.3) Customer Support / Partner Management- Follow up on all enquiries/sales leads for all companies under the Group from potential and existing clients promptly.- Coordinate trips with travel partners and escort them as needed.- Maintain positive working relationships with hotel sales teams through timely and informative replies to inquiries, quality lead generation, and comprehensive information on qualified accounts.4) Other Sales and Marketing Responsibilities- Prepare sales and marketing reports, and update sales action plans and PR activities.- Participate in sales and marketing meetings as required.- Regularly update account, sales activity, and booking information in all company systems.- Adhere to budget guidelines and submit all expense requests to the Regional Director of Sales.- Perform other ad hoc tasks as directed by the Regional Director of Sales or the company.
Benefit
【What you will receive】
- AWS
- Annual Leave: 14 days
- Medical Leave
- Medical Reimbursement (Excluding Dental): S$20/month
- Comprehensive Medical Insurance Coverage
- Meal Allowance: S$5/day
- Business Travel Allowance: S$75/day
- Employees and family members are eligible for discounted stays at group hotels worldwide (e.g., Hawaii, Taiwan, London, Oceania, India)Admin & Accounts Officer (Japanese Speaking)ID:37038
3,500 SGD ~ 5,000 SGDCityJob Description
Our client is a growing Japanese insurance services company, seeking an Admin & Accounts Officer to join their expanding team and provide support in both administrative and accounting functions.【 Responsibilities 】- Handle general administrative tasks and basic accounting, including maintaining accounting records, processing expense claims, issuing cheques per instructions, and preparing necessary accounting documentation.- Assist in month-end closing activities and other general accounting duties.- Manage incoming calls, emails, and correspondence efficiently.- Provide day-to-day IT support, including troubleshooting login issues and resolving minor technical problems.- Coordinate with third-party IT vendors to ensure timely resolution of escalated issues and smooth delivery of IT services.- Maintain accurate administrative records and documentation.- Perform other duties as assigned on an ad-hoc basis.
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (based on company's & individual performance)
- Annual Leave: 14 days
- Medical Leave
- Medical Insurance
- Transportation AllowanceAccounting & Admin ExecutiveID:37040
3,000 SGD ~ 3,000 SGDCentral, CityJob Description
Our Client is a Japanese ship owner and operator managing a variety of vessels. They are currently seeking a responsible and detail-oriented individual to handle Accounting, Administrative, and General Affairs functions. This position reports directly to the Accounting Manager.【Responsibilities】1) Accounting Duties:- Create journal entries for incoming funds and ensure accurate entry into the accounting system- Prepare remittance applications and process payments via online banking- Perform bank reconciliations and maintain daily filing of accounting documents- Prepare monthly accounting schedules- Maintain proper and timely filing of accounting documents2) General Administration Duties:- Collect and distribute mail from the letterbox- Handle general administrative tasks, including surveys from government agencies and banks- Liaise with relevant parties for contract renewals (e.g., IT maintenance, utilities, office and residential rental)- Manage pantry supplies and office stationery- Arrange flight and hotel bookings for directors- Coordinate with the corporate secretary on statutory matters (e.g., change of directors, AGM)3) Periodic Duties:- Support interim and fiscal year-end financial closing processes and data input- Assist and coordinate with auditors for the annual financial audit of the fiscal year closing
Benefit
【 What you will receive 】
- AWS
- Annual Bonus: Minimum 1 month, subject to individual and company performance
- Annual Leave: 14 days
- Medical Leave
- Medical Benefits: Subsidy of up to S$1,500 per year, inclusive of dental and annual medical check-up
- Other Leave Benefits: As stipulated under the MOM regulations
- Transportation Allowance: Applicable for public transportation expenses onlyAssistant Admin (Application Department, Japanese speaking)ID:37009
2,400 SGD ~ 3,300 SGDEastJob Description
Our client is a leading Japanese MNC company that specializes in the supply of tools and equipment. They are currently an Assistant Admin.Department: Application Department【Responsibilities】- Machine & CR Maintenance Coordination: Schedule and coordinate maintenance activities for machines and CR equipment.- APP Service Reporting: Update and maintain APP service reports accurately and timely.- Machine Booking & Portal Management: Track machine bookings and update relevant portals to ensure smooth operations.- Machinery Tool Calibration: Coordinate calibration schedules for machinery tools and equipment.- ISO Documentation Support: Assist in maintaining ISO documentation and ensure proper control and compliance.- Company Protocol Tracker: Monitor and track adherence to company protocols and activities.- Administrative Support: Perform ad-hoc administrative tasks as assigned to support team operations.- Data Analysis Support: Assist with the analysis of consumable sales data to support business insights.- Shipment Coordination: Coordinate shipments to ensure timely delivery and accurate documentation.
Benefit
【What you will receive】
- AWS
- Fixed Bonus (Up to an equivalent of 1 month) in March
- Variable Bonus (Depends on Business Performance)
- Annual Leave:
1st year - 14 days,
2nd year - 15 days,
3rd year - 16 days,
4th year - 18 days,
5th year - 21 days
*Up to a maximum of 21 days and staff is able to bring forward a max of 14 days
- Medical Leave: 14 days
- Medical Insurance: Panel clinics etc.
- Transport Allowance: SGD 132
- Company Cab Card (Full access to all comfort taxis)
- Dental Benefits: SGD 800/year
- Specialist Outpatient: SGD 1,000/yearOfficer (Translator) (Japanese Speaking)ID:36948
4,000 SGD ~ 5,000 SGDCityJob Description
Our client is a Japanese banking company seeking a skilled and detail-oriented Officer (Translator) (Japanese Speaking) to join their team. The role involves translating key documents and supporting compliance and operational processes, ensuring accuracy and adherence to internal and regulatory standards.【 Responsibilities 】- Translate documents related to Head Office applications, reports, and other materials, ensuring compliance with MAS requirements and the department’s English Translation Procedure Manual.- Consult with Relationship Managers (RMs) on the accuracy, format, and details of translations for Head Office applications and reports.- Conduct World Check screening and update data for compliance and risk evaluation purposes.- Support RMs with additional duties as assigned by the Department Head.- Assist Assistant RMs with operational tasks on an ad-hoc basis.
Benefit
【 What you will receive 】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 21 days
- Medical Leave
- Comprehensive Medical Insurance Coverage
- Annual Medical Check-upSales Executive (Japanese Speaking) – Electronic ComponentsID:36993
4,000 SGD ~ 5,000 SGDCentral, CityJob Description
Our client, a Japanese electronic components company, is seeking a Sales Executive (Japanese speaking) to support sales for existing clients and assist with day-to-day sales operations.【 Responsibilities 】- Maintain strong relationships with existing clients, primarily in Indonesia, as well as other regional clients.- Present, promote, and sell products/services to new clients based on inquiries (approximately 20% of the role).- Conduct sales activities and manage client communications.- Handle order processing and purchase management.- Manage inventory and coordinate shipment arrangements.- Address product defects or client issues as they arise.- Issue invoices to clients.- Perform any other duties as assigned by management.
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (based on individual and company's performance)
- Annual Leave: 14 days
- Medical Leave
- Medical benefit: S$400 per year
- Transportation Allowance for public transport
- Work-from-home arrangement: twice a week after trainingAdmin Manager (Project Site)ID:36998
8,000 SGD ~ 9,000 SGDWestJob Description
Our client is a leading construction company that has expanded its business operations from marine to land civil engineering and building construction. They are seeking an Admin Manager (Project Site) to join their team.Reporting to: Senior Admin Manager, Project Management【Responsibilities】1. Site Administration & Coordination- Manage and oversee all site administrative functions, including site coordination and operational support.- Handle the setup of site offices and dormitories, ensuring compliance with regulations and safety requirements.- Coordinate utilities applications and site facility maintenance.- Prepare site documentation and reports required by internal and external stakeholders.2. Licensing & Compliance- Independently manage applications, renewals, and compliance matters with relevant authorities (e.g. SLA, NParks, EMA, PUB, SCDF, MOM).- Handle licensing processes such as TOL (SLA), Dormitory FEDA (MOM), Utilities (PUB/EMA), and Fuel Storage (SCDF).- Liaise directly with LEW, LP, PE, and other specialists to ensure installations and licenses meet statutory requirements.- Monitor environmental and safety controls (ISO, pest control, waste management) and conduct internal audits when necessary.3. Administrative & Financial Support- Supervise site procurement and manage petty cash, back charges, and inventory records.- Support project-related financial tasks such as checking invoices, processing purchase orders, and reviewing partner billings.- Assist in preparing and coordinating legal or court-related documentation, and liaise with the company’s internal legal team when necessary.- Handle project insurance matters, including arranging policies, managing claims (C.A.R., TPL, Hull, P&I, WICA), and coordinating with insurers, lawyers, and surveyors.4. HR & General Affairs Support- Administer payroll for site workers and drivers, ensuring accuracy and compliance with company policies.Maintain staff records, training schedules, and welfare programs.- Support manpower reporting, attendance tracking, and site directory updates.- Coordinate internal and external visits, site ceremonies, and other event activities.
Benefit
【 What You Will Receive】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 17 days
- Medical Leave: 14 days
- Medical Benefits: Up to S$500 per year for medical expensesAssistant Project Manager (BD & Tender Integration)ID:36646
4,000 SGD ~ 5,000 SGDEastJob Description
Our client is a Japanese MNC manufacturing company focusing on home appliances. They are looking for an Assistant Project Manager to drive project-based business development by identifying and working with main contractors, interior design firms, and construction companies to position their company products in large-scale building projects (e.g., hospitals, hotels, residences).This is a hybrid role combining project coordination and tender/vendor development, suitable for candidates with prior experience handling proposal-based sales in M&E (Mechanical & Electrical) sectors or building system providers (e.g., HVAC, water systems).【Responsibilities】- Identify and establish relationships with new project partners (interior designers, construction firms, M&E consultants) involved in large-scale building and renovation projects.- Support and guide vendors in incorporating water heater solutions into their tender proposals.- Follow up on project leads and build a robust pipeline by tapping into upcoming construction and renovation projects (residential, commercial, healthcare, hospitality, etc.).- Coordinate internally the engineering and technical teams to support project customization and solution presentation.- Regularly conduct site visits, gather project progress updates, and ensure the project is secured and progressing.- Maintain relationships with existing clients, and seek upselling or expansion opportunities.- Monitor project schedules and vendor timelines to ensure successful delivery and installation of water heater systems.- Prepare market intelligence reports and weekly updates for management on project status and tender opportunities.- Attend coordination and management meetings to ensure alignment with project goals and company targets.
Benefit
【What you will receive】
- Variable Bonus (Depending on the company's and individual's performance)
- Annual Leave: 14 days (Maximum up to 21 days)
- Medical Leave: 14 days
- Transportation Allowance (MRT/Bus)
- Medical Allowance: S$250/year (Reimbursement)
