5 Jobs: Job Vacancies for Secretary Positions
Regional Director, ASEAN （Japanese Speaking)ID:37541
15,000 SGD ~ 20,000 SGDCityJob Description
Our client is an established Asia-based company currently strengthening its ASEAN regional operations from Singapore. They are looking for a Regional Director to drive regional business expansion, distributor management, and organizational development across Southeast Asia.【Responsibilities】- Develop and execute business strategies across ASEAN markets- Drive regional business expansion and commercial growth initiatives- Manage and strengthen distributor and partner relationships across Southeast Asia- Lead regional P/L management and business performance- Build and develop regional organizational capabilities and leadership teams- Collaborate closely with top management on long-term ASEAN growth strategies- Identify new market opportunities and support regional business transformation initiatives- Coordinate with regional stakeholders and headquarters to support strategic alignment- Lead and support cross-border business operations and regional projects
Benefit
【What you will receive】
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 20 days
- Medical Leave
- Medical & Hospitalization Leave in accordance with MOM regulationsHR & Admin Manager (Japanese Speaking)ID:37513
5,000 SGD ~ 8,000 SGDCityJob Description
Our client is a growing Japanese company with regional operations in Asia. As part of their business expansion and corporate development initiatives, they are currently strengthening their Singapore corporate functions and governance structure. They are looking for an experienced HR & Admin Manager to support HR, administration, corporate governance, compliance coordination, and regional office operations in Singapore.This role will work closely with the headquarters in Japan and external professional firms, including auditors, legal counsel, and corporate secretarial service providers, to support corporate governance and company secretarial functions across the region.【Responsibilities】- Support corporate governance and company secretarial matters for the Singapore entity and regional group companies.- Coordinate Board of Directors meetings, committee meetings, and shareholders’ meetings, including the preparation of agendas, resolutions, and meeting materials.- Prepare and maintain meeting minutes, statutory records, and governance documentation.- Support compliance with the Singapore Companies Act, SGX Listing Rules, and internal governance policies.- Assist in maintaining and updating company policies, internal regulations, and governance-related documents.- Coordinate with external professional firms, including auditors, legal counsel, and corporate secretarial service providers.- Support entity management matters for subsidiaries and affiliated companies.- Liaise with headquarters in Japan and overseas group entities on governance, compliance, and reporting matters.- Support internal control and compliance initiatives.- Handle ad hoc administrative and corporate governance-related duties as assigned by management.
Benefit
【What you will receive】
- AWS
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 20 days
- Medical Leave
- Medical & Hospitalization Leave in accordance with MOM regulationsAssociate LawyerID:37250
10,000 SGD ~ 12,000 SGDCityJob Description
Our Client is a global legal firm headquartered in Japan.They are seeking an Associate Lawyer to primarily support Japanese corporate clients across a broad range of legal matters. The role will also support the firm’s Singapore office and work closely with counterparts in the Tokyo offices.【 Responsibilities 】- Draft, review, and negotiate legal documents- Prepare legal opinions, memoranda, and client advice, including company incorporation and market entry matters- Support mergers and acquisitions (M&A) transactions- Handle employment law–related matters- Advise on personal data protection and regulatory compliance- Support senior lawyers and partners on transactions and legal matters- Liaise with clients, counterparties, and external counsel- Manage multiple matters concurrently and meet established deadlines
Benefit
【What You Will Receive】
- Variable bonus based on company and individual performance
- Annual Leave: 7 days, increasing up to a maximum of 14 days based on length of service
- Medical Leave
- Medical Benefits: Up to SGD 500 per year, including an annual medical check-up
- Company Holiday: One-week office closure in July or AugustAdministration Officer (Japanese speaking)ID:37068
2,000 SGD ~ 4,500 SGDEastJob Description
Our client is one of the largest Japanese contractors and is seeking an Administration Officer (Japanese Speaking) to provide administrative and secretarial support, assist in business development activities, prepare proposals and presentations, and manage daily office operations.【 Responsibilities 】(Business Support)- Manage daily administrative tasks such as scheduling of meetings, managing calendars, and organizing and filing important documents and records- Assist in preparing proposals, tender submissions, and all supporting documentation- Develop and organize presentation materials for internal and external use- Perform data entry, maintain records, and support data analysis activities(Secretarial Support for Management)- Responsible for managing of General Manager’s daily schedule, including meetings, appointments, and regional calls - Responsible for handling of Travel requests & related enquiry, and/or Tourist Visa applications for Asia Region HQ - Process, verify, and submit travel and expense claims in accordance with company policy - Handle claims submitted by Expatriates, including but not limited to Entertainment claim and Transportation claim- Maintain organized filing of administrative documents, correspondence, and confidential records, if any - Other duties or tasks assigned relating to job scope/within job role
Benefit
【 What You Will Receive 】
- Variable Bonus (Depend on Company & Individual performance)
- Annual Leave: 15 days
- Medical Leave
- Medical Benefits (Capped)
- Comprehensive Medical Insurance CoverageSecretarial Coordinator (Japanese Speaking)ID:37065
4,000 SGD ~ 5,000 SGDCityJob Description
Our client, a Japanese accounting firm, is seeking a Secretarial Coordinator to act as a key liaison between clients and the internal Corporate Secretarial team (led by a qualified Chartered Secretary). The role involves coordinating corporate secretarial matters, including Know-Your-Client (KYC) procedures, document collection, drafting and reviewing documents, and supporting statutory compliance and bank account openings for assigned clients.【 Responsibilities 】1) Client Communication- Serve as the primary point of contact for secretarial and administrative matters.- Explain requirements and processes clearly to clients.2) Document Production & Review- Draft relevant documents and correspondence.- Review complex documents prepared by the internal Chartered Secretary for accuracy and completeness.3) Compliance & Onboarding- Conduct KYC and Due Diligence checks.- Collect and verify required identity and company documents.4) Banking Support- Coordinate bank account opening procedures.- Guide clients through bank requirements and documentation.5) Workflow Management- Ensure statutory filings and client instructions are executed accurately and on time.- Maintain proper documentation and workflow in internal systems.
Benefit
【 What you will receive 】
- Variable Bonus (based on company & individual performance)
- Annual Leave: 14 days
- Medical Leave: 14 days
- Medical Insurance
- Hybrid arrangement: 3 days in office + 2 days WFH
- Flexible working hours (early/late start possible)
