7 Jobs - Career Change in Singapore: The Best Job Listings for Secretary Positions
Personal Assistant cum Sales Administrator (Japanese-speaking)ID:36979
3,000 SGD ~ 5,000 SGDEastJob Description
Our client is a Lighting Electrical Contractor specializing in various construction projects, including F&B outlets, retail spaces, commercial buildings, and more. They are currently looking for a Personal Assistant cum Sales Administrator (Japanese-speaking).【Responsibilities】- Manage CEO’s calendar, appointments, meetings, and travel arrangements- Provide high-level administrative, coordination, and project support to ensure the CEO’s effectiveness in strategic, operational, and client-facing responsibilities- Act as a bridge between the CEO, internal departments, and external stakeholders (suppliers, consultants, project partners, and clients)- Serve as the primary liaison with Japanese principals, business partners, ensuring smooth and accurate communication between them and the CEO- Translate meeting minutes, contracts, and commercial documents when required, ensuring accuracy and confidentiality- Organise and attend Board of Director (BOD meetings, prepare documents, take meeting notes, and write the minutes- Handle confidential documents and company data with discretion- Support the sales department with sales administrative tasks including preparing quotations, tenders, etc- Receive, verify and process orders through internal liaison- Prepare marketing presentation materials and samples- Maintain and update sales & customer records, distributor agreements, etc- Compile monthly sales reports- Direct feedback from customers to relevant departments- Stay up-to-date with new products and features- Plan and monitor various marketing activities to be executed by the Marketing Executive
Benefit
【What you will receive】
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 14 days
- Medical Leave
- Mobile & Transportation Allowance
- Comprehensive Medical CoverageCompany Secretary (Accounting Firm)ID:35873
4,000 SGD ~ 5,000 SGDCityJob Description
Our client, a well-established Japanese accounting and tax services firm, is seeking a dedicated and detail-oriented Company Secretary to join their team. This position reports directly to the Japanese Director and plays a key role in supporting corporate governance and regulatory compliance functions.【 Responsibilities 】- Prepare, draft, and maintain accurate meeting minutes in a timely manner- Manage company registration procedures and other statutory filings- Prepare, organize, and maintain corporate documentation and records- Provide administrative and coordination support to legal advisors as required- Ensure compliance with relevant corporate and regulatory requirements- Perform other ad-hoc duties as assigned by management
Benefit
【What you will receive 】
- Variable Bonus: Based on company and individual performance (on average 1 to 3 months)
- Annual Leave: 14 days per year
- Medical Leave: 14 days per year
- Medical Coverage: Up to S$1,000 per year
- Transportation Allowance: S$75 per monthExecutive SecretaryID:36915
5,000 SGD ~ 6,000 SGDCentralJob Description
Our client is a premier financial services and consulting firm dedicated to helping businesses and individuals achieve their financial goals and drive business transformation. They are looking for a Executive Secretary.【Responsibilities】- Oversee daily office administration, ensuring smooth and efficient operations.- Manage HR functions, including payroll processing, leave and attendance records.- Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding.- Maintain employee records in compliance with local regulations and company policies.- Coordinate employee engagement activities, training sessions, and performance review processes.- Liaise with external vendors, service providers, and government agencies for HR and office matters.- Ensure compliance with Singapore employment laws and regulations.- Manage procurement of office supplies and facilities, ensuring cost-effectiveness.- Manage CEO’s calendar: schedule appointments, meetings, and conference calls.- Coordinate and book international and domestic travel, including flights, accommodations, and itineraries.- Handle visa applications, renewals, and related documentation for CEO business travel.- Prepare meeting materials, presentations, and reports for CEO as required.- Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate.
Benefit
【What you will receive】
- Variable Bonus (Based on company and individual performance)
- Annual Leave: 14 days
- Medical LeaveAdmin Executive (Japanese Speaking)ID:36635
2,500 SGD ~ 3,500 SGDEastJob Description
Our client is a leading Japanese MNC specializing in the supply of tools and equipment. They are looking for a Admin Assistant (Japanese Speaking) to liaise with and assist the President and Managers with day-to-day administrative tasks and activities.Dept: Corporate Management Team: Management Support【Responsibilities】- Facilitate and organize company improvement activity events - Performance Innovation Management (PIM)- Track and maintain reports for all corporate activities - mainly PIM and company's Management by Objective (MBO)- Facilitate company surveys such as Great Place to Work (GPTW) and Employee Satisfaction Survey- Support Managers in organizing company workshops.- Liaise and coordinate with staff and headquarter on general issues.- Translate periodicals or essential information for the company.- Undertake other special assignments, ad hoc projects and related duties when required.- Support continuous improvement projects/ initiatives.- Other ad-hoc administrative duties.
Benefit
【What you will receive】
- AWS
- Fixed Bonus (Up to an equivalent of 1 month) in March
- Variable Bonus (Depends on Business Performance)
- Annual Leave:
1st year - 14 Days,
2nd year - 15 Days,
3rd year - 16 Days,
4th year - 18 day
5th year - 21 days
*Up to a maximum of 21 days and staff is able to bring forward a max of 14 days
- Medical Leave: 14 days
- Medical Insurance: Panel clinics etc.
- Transport Allowance: 150SGD
- Company Cab Card (Full access to all comfort taxis)
- Dental Benefits: 800SGD /year
- Specialist Outpatient: 1,000SGD /yearAssistant Relationship Manager (Japanese Speaking)ID:36337
6,000 SGD ~ 10,000 SGDCityJob Description
Our client is a globally recognized private bank with European origins. The Assistant Relationship Manager plays a crucial role in supporting Relationship Managers (RMs) within the front office, providing administrative assistance and client service to Private Banking clients.【 Responsibilities 】1) Client Administration & Management- Supports RM in client interaction and all related tasks (systems, processes, files, documents, etc.) with high-quality, precision, and timely responsiveness- Customizes client requests (reporting, statistics, mailings, etc.)- Manages the RM calendar, prepares client meetings, organizes business trips, and completes the post-processing of client calls, client meetings, or business trips for RMs- Compiles presentations and supports in drafting investment proposals and in marketing activities if needed (client reception, meetings, business trips, events, etc.)- Ensures coverage in case of own absences 2) Business Management- Regularly collects and exchanges relevant information necessary for the job- Organizes himself/herself in an efficient and compliant manner and ensures timely and appropriate information of the superior- Conducts reviews, plans, and documents his/her work at all times- Supports RM in the implementation of projects and initiatives- Provides professional input proposals for improvements based on experience, incident occurrence, or observation- Manages the expense claim process for RM- Provides ongoing administrative support- Assists the RM in achieving their targets: ・Identifies opportunities for a share of wallet increases/cross-sales ・Contacts clients to check satisfaction with service levels and to enquire about additional needs- Undertakes research assignments as required3) Regulatory Responsibilities &/Risk Management & Controls- Actively helps manage risk (support the first line of defence), i.e. in client documentation, by raising concerns, following up on issues, and escalating when in doubt- Ensures adherence to local regulations and compliance with internal policies and standards (e.g. new account openings, payment instructions, reviewing client phone calls or signing off at own level of competence, etc.) in collaboration with the respective RMs- Ensures timely clearance of pending items and escalated deficiencies- Ensures appropriate ethical and compliant behaviour in his/her area of responsibility- Ensures correct, meaningful, and understandable documentation of client interaction/client orders in the corresponding tool (e.g. CRM, DiAS)- Demonstration of appropriate values and behaviours including but not limited to standards on honesty and integrity, due care and diligence, fair dealing (treating customers fairly), management of conflicts of interest, competence and continuous development, adequate risk management, and compliance with applicable laws and regulations
Benefit
【 What You Will Receive 】
- AL up to 25days
- Medical coverage stipulated by MOMRetail AssociateID:36770
2,600 SGD ~ 2,700 SGDCityJob Description
Our client is a newly established Japanese second-hand retail company, committed to delivering high-quality preloved fashion and excellent customer service. They are currently looking for a passionate and customer-focused Retail Associate to join their team!【 Responsibilities 】- Assist customers with product inquiries, styling advice, and purchases- Maintain a clean, organized, and visually appealing store environment- Handle clothing buy-back transactions and perform quality control checks- Support inventory management, stock arrangement, and in-store merchandising- Provide guidance and training to new team members, ensuring smooth onboarding and compliance with company policies- Address customer concerns promptly and professionally to ensure a positive shopping experienceWorking Hours & Schedule:o 5-day work week (including weekends as required)o 9-hour shift per day (inclusive of a 1-hour break)o Shift timings are scheduled between 10:00 AM and 11:00 PM (Shift schedules are negotiable)
Benefit
【 What you will receive 】
- AWS
- Annual Leave: 9 days (up to a maximum of 20 days)
- Medical Leave
- Comprehensive Medical Insurance CoverageSales & Client Account Support (Japanese Speaking)ID:36521
5,000 SGD ~ 10,000 SGDCityJob Description
Our client is a Japanese company that provides a range of comprehensive financial products and services. They are currently hiring for a Sales & Client Account Support (Japanese Speaking)【 Responsibilities 】- Preparing customized sales support material for each AE and client (e.g., offer sheets, P/L calculation sheets)- Supporting documentation (e.g., preparing account opening forms & related forms, SOWs, incoming fund and remittance transactions)- Preparing reports for Tokyo, HK, and related entities (monthly/weekly reports, EMC materials, ad-hoc reports as assigned)- Managing the CRM system, including enhancement and troubleshooting- Providing secretarial and administrative support to the WCS team- Supporting the team in ad-hoc tasks as assigned- Providing buddy support to cover team members’ absences
Benefit
【 What they are offering 】
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 21 days
- Medical Leave: 14 days
- Medical Benefits
