7 Jobs: Job Vacancies for Secretary Positions
Sushi ChefID:37386
3,000 SGD ~ 4,000 SGDCityJob Description
Our client, a Japanese F&B firm, is seeking a skilled Sushi Chef to join their newly established Japanese restaurant in Singapore.【 Responsibilities 】- Prepare sushi and other Japanese dishes with high quality and consistency- Manage food preparation, hygiene, and kitchen operations- Handle ingredient preparation and inventory control- Maintain cleanliness and comply with food safety standards- Support restaurant operations as needed in a dynamic environment
Benefit
【 What you will receive 】
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave
- Medical LeaveAdmin / Secretary (Japanese Speaking)ID:33570
4,000 SGD ~ 4,500 SGDCityJob Description
Our client, a reputable Japanese law firm, is seeking a suitable candidate to join their Singapore office as an Admin / Secretary.【 Responsibilities 】- Manage and adjust appointment schedules- Arrange business trips and related itineraries, including dining and logistics- Liaise with the Tokyo office and other affiliated offices- Communicate effectively with clients and lawyers in both Japanese and English- Prepare documents and handle data entry tasks- Organize filing systems and manage document control- Perform other general administrative and ad-hoc duties as required
Benefit
【 What you will receive 】
- Variable Bonus (Depending on Company & Individual performance; on average up to 3 months)
- Annual Leave: 14 days (Maximum of up to 21 days)
- Medical Leave
- Medical Benefits & Insurance (Including Dental)General Affairs & Administrative Assistant (Japanese Speaking)ID:37380
4,500 SGD ~ 5,500 SGDCityJob Description
One of our client, which is a Japanese F&B firm, is now seeking a General Affairs & Administrative Assistant to support a wide range of responsibilities, from back-office administration to operational support at the site level for our Singapore operations.This role will work closely with Japanese executives and play an important part in building and supporting the company’s business operations in Singapore.【 Responsibilities 】1. Corporate Administration / Back Office- Manage banking procedures, account administration, and communication with financial institutions- Prepare and manage various documents related to government, regulatory, and legal requirements- Provide accounting support (journal entries, bookkeeping assistance, coordination with external accountants)- Handle general administration duties (office/store management, vendor coordination)- Support HR and recruitment processes (work pass applications, onboarding procedures, payroll coordination)- Ensure compliance with Singapore regulations and authorities (MOM, IRAS, ACRA, etc.)2. Operational Support & Executive Assistance- Provide interpretation and translation support for internal & external executive stakeholders - Facilitate communication between Japanese management, local staff, and business partners- Support restaurant launch preparation, opening activities, and daily operational support- Handle reporting and communication with the Japan headquarters- Assist with other tasks related to the Singapore business operations
Benefit
【What you will receive】
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave
- Medical LeaveAssociate LawyerID:37250
10,000 SGD ~ 12,000 SGDCityJob Description
Our Client is a global legal firm headquartered in Japan.They are seeking an Associate Lawyer to primarily support Japanese corporate clients across a broad range of legal matters. The role will also support the firm’s Singapore office and work closely with counterparts in the Tokyo offices.【 Responsibilities 】- Draft, review, and negotiate legal documents- Prepare legal opinions, memoranda, and client advice, including company incorporation and market entry matters- Support mergers and acquisitions (M&A) transactions- Handle employment law–related matters- Advise on personal data protection and regulatory compliance- Support senior lawyers and partners on transactions and legal matters- Liaise with clients, counterparties, and external counsel- Manage multiple matters concurrently and meet established deadlines
Benefit
【What You Will Receive】
- Variable bonus based on company and individual performance
- Annual Leave: 7 days, increasing up to a maximum of 14 days based on length of service
- Medical Leave
- Medical Benefits: Up to SGD 500 per year, including an annual medical check-up
- Company Holiday: One-week office closure in July or AugustSecretary (Japanese Speaking) ID:36766
3,800 SGD ~ 4,200 SGDCityJob Description
Our client is a leading Japanese law firm that provides comprehensive legal services to a broad range of clients. They are currently seeking a dedicated and responsible Secretary to provide administrative and office support to ensure the smooth daily operations of their legal team.This position will report directly to one of the firm's lawyers and involves working closely with multiple stakeholders.【 Responsibilities 】(Secretarial Duties)- Provide administrative support including scheduling meetings, appointments, and travel arrangements.- Assist in preparing legal documents and managing correspondence.- Open, update, and maintain client files and records in an organized manner.- Prepare and issue invoices to clients in a timely manner.-Translate documents and email correspondence when required.- Support other secretarial tasks as assigned by the Head of Office or lawyers.(Administrative and Office Management)-Coordinate with landlords, suppliers, and service providers for office and facility-related matters.- Manage office resources such as subscriptions to legal databases, courier services, newspapers, stationery, and pantry supplies.- Handle logistics arrangements including accommodation and travel for visitors and staff.- Liaise with external authorities on operational matters when required.-Work with service providers to support any services required by the Head of Office.(Basic IT & Accounting Support)- Support basic IT troubleshooting and liaise with the head office’s IT department or vendors for IT-related matters.- Assist with finance and accounting processes, including coordinating with the external accounting firm and internal Accounting Department.
Benefit
【 What You Will Receive 】
- Variable Bonus (based on Company's and Individual performance)
- Annual Leave: 14 days
- Medical Leave
- Medical Insurance
- Annual Health Check-up: Coverage up to SGD 700 per year
- Company Trip
- Membership in the Japanese Association
- Overtime Allowance
- Flexible hours: Standard working hours are 9:00 AM to 6:00 PM, but depending on the situation, working until 5:30 PM may be considered (subject to the Legal Partner's approval)Administration Officer (Japanese speaking)ID:37068
2,000 SGD ~ 4,500 SGDEastJob Description
Our client is one of the largest Japanese contractors and is seeking an Administration Officer (Japanese Speaking) to provide administrative and secretarial support, assist in business development activities, prepare proposals and presentations, and manage daily office operations.【 Responsibilities 】(Business Support)- Manage daily administrative tasks such as scheduling of meetings, managing calendars, and organizing and filing important documents and records- Assist in preparing proposals, tender submissions, and all supporting documentation- Develop and organize presentation materials for internal and external use- Perform data entry, maintain records, and support data analysis activities(Secretarial Support for Management)- Responsible for managing of General Manager’s daily schedule, including meetings, appointments, and regional calls - Responsible for handling of Travel requests & related enquiry, and/or Tourist Visa applications for Asia Region HQ - Process, verify, and submit travel and expense claims in accordance with company policy - Handle claims submitted by Expatriates, including but not limited to Entertainment claim and Transportation claim- Maintain organized filing of administrative documents, correspondence, and confidential records, if any - Other duties or tasks assigned relating to job scope/within job role
Benefit
【 What You Will Receive 】
- Variable Bonus (Depend on Company & Individual performance)
- Annual Leave: 15 days
- Medical Leave
- Medical Benefits (Capped)
- Comprehensive Medical Insurance CoverageSecretarial Coordinator (Japanese Speaking)ID:37065
4,000 SGD ~ 5,000 SGDCityJob Description
Our client, a Japanese accounting firm, is seeking a Secretarial Coordinator to act as a key liaison between clients and the internal Corporate Secretarial team (led by a qualified Chartered Secretary). The role involves coordinating corporate secretarial matters, including Know-Your-Client (KYC) procedures, document collection, drafting and reviewing documents, and supporting statutory compliance and bank account openings for assigned clients.【 Responsibilities 】1) Client Communication- Serve as the primary point of contact for secretarial and administrative matters.- Explain requirements and processes clearly to clients.2) Document Production & Review- Draft relevant documents and correspondence.- Review complex documents prepared by the internal Chartered Secretary for accuracy and completeness.3) Compliance & Onboarding- Conduct KYC and Due Diligence checks.- Collect and verify required identity and company documents.4) Banking Support- Coordinate bank account opening procedures.- Guide clients through bank requirements and documentation.5) Workflow Management- Ensure statutory filings and client instructions are executed accurately and on time.- Maintain proper documentation and workflow in internal systems.
Benefit
【 What you will receive 】
- Variable Bonus (based on company & individual performance)
- Annual Leave: 14 days
- Medical Leave: 14 days
- Medical Insurance
- Hybrid arrangement: 3 days in office + 2 days WFH
- Flexible working hours (early/late start possible)
