Overview

• Salary

  3,800 SGD ~ 4,200 SGD

• Industry

  Other

• Job Description

  Our client is a leading Japanese law firm that provides comprehensive legal services to a broad range of clients. They are currently seeking a dedicated and responsible Secretary to provide administrative and office support to ensure the smooth daily operations of their legal team.
  
  This position will report directly to one of the firm's lawyers and involves working closely with multiple stakeholders.
  
  【 Responsibilities 】
  
  1) Secretarial Duties
  - Provide administrative support including scheduling meetings, appointments, and travel arrangements.
  - Assist in preparing legal documents and managing correspondence.
  - Open, update, and maintain client files and records in an organized manner.
  - Prepare and issue invoices to clients in a timely manner.
  - Translate documents and email correspondence when required.
  - Support other secretarial tasks as assigned by the Head of Office or lawyers.
  
  2) Administrative and Office Management
  - Coordinate with landlords, suppliers, and service providers for office and facility-related matters.
  - Manage office resources such as subscriptions to legal databases, courier services, newspapers, stationery, and pantry supplies.
  - Handle logistics arrangements including accommodation and travel for visitors and staff.
  - Support basic IT troubleshooting and liaise with the head office’s IT department or vendors for IT-related matters.
  - Assist with finance and accounting processes, including coordinating with the external accounting firm and internal Accounting Department.