Overview

• Salary

  4,000 SGD ~ 5,000 SGD

• Industry

  Civil Engineering/Architecture, Other

• Job Description

  Our client is a well-established Japanese construction company seeking a Project Control Assistant to join its regional construction team in Asia. They are seeking a Project Control Assistant to support the General Manager in overseeing construction projects across Asia. The role involves coordinating project documentation, monitoring project controls, ensuring compliance with safety and regulatory requirements, and facilitating communication among project stakeholders.
  
  Reporting to: General Manager / Section Manager
  
  【Responsibilities】
  Information Gathering:
  - Collect information and documents from construction project sites in Asian countries related to construction quality management, schedule management, cost management, change order management, correspondences, manpower management, safety, and environmental management. Documents are written in English or Japanese.
  - Ensure timely and accurate retrieval of project-related data to support decision-making processes.
  
  Document Control:
  - Utilize MS Office software and other document control management tools to organize, file, and manage project documents.
  - Maintain an efficient and easily accessible document repository for the General Manager and other stakeholders.
  - Understand the Integrated Management System (IMS), manage IMS documentation, and support both internal and external IMS audits.
  
  Safety and Environmental Management:
  - Collaborate with safety and environmental teams to gather data and documentation related to compliance with safety and environmental standards.
  - Ensure that project activities adhere to established safety protocols and environmental regulations.
  
  Meeting Participation:
  - Attend project meetings to gather relevant information on project status, safety updates, environmental considerations, and other key aspects.
  - Assist in the preparation of meeting materials and ensure all necessary documents are available for discussion.
  - Record and transcribe accurate meeting minutes, highlighting safety and environmental discussions, action items, and decisions in English and Japanese.
  - Distribute meeting minutes to relevant stakeholders in a timely manner.
  
  Reporting and Data Analysis:
  - Compile and prepare monthly reports summarizing project performance, safety metrics, environmental impact, and any notable developments.
  - Collaborate with the Project Control Manager to analyse data, identify trends, and provide insights for continuous improvement.
  - Compile and prepare monthly reports summarizing project performance, including project sales/revenue, costs, gross profit, cash flow status, and financial projections. ∙ Consolidate and analyse monthly project financial data, including sales, costs, profit margins, and project progress, and present findings through management reports and dashboards.
  
  Communication:
  - Facilitate communication between management teams, project teams, safety officers, environmental specialists, and other departments by ensuring timely dissemination of information.
  - Collaborate with various stakeholders to address queries and provide requested project information.
  
  Software Proficiency:
  - Demonstrate proficiency in MS Office software, especially Excel, Word, and PowerPoint. Utilize data analysis tools to interpret and present project data effectively.