Executive Secretary & Sales Planning Support (Part-time / Japanese Speaking)ID:37654

17 SGD ~ 17 SGDCityabout 7 hours ago

Overview

  • Salary

    17 SGD ~ 17 SGD

  • Industry

    IT/Telecommunications

  • Job Description

    Our client is a Japanese multinational company providing ICT, digital transformation, and business solutions across the APAC region. They are currently looking for a Part-time Executive Secretary & Sales Planning Support (Japanese Speaking) to support senior management and the regional business operations.

    【 Responsibilities 】
    1) Executive Secretarial Support (Approximately 80%)
    - Provide executive secretarial support to senior management
    - Manage schedules, calendars, appointments, and meeting arrangements
    - Prepare reports, presentations, and other business documents
    - Coordinate business travel arrangements, including flights, accommodation, and transportation
    - Organize internal and external meetings and corporate events
    - Handle incoming emails, correspondence, and general communications
    - Respond to internal and external enquiries professionally
    - Coordinate communication and information flow between internal departments and external stakeholders

    2) Sales Planning Support (Approximately 20%)
    - Prepare sales meeting materials and consolidate sales reports
    - Maintain and update customer and sales-related databases
    - Monitor sales opportunities and prepare reports
    - Update website content and sales materials
    - Support the planning and execution of exhibitions, seminars, webinars, and marketing events
    - Assist with email marketing campaigns and digital marketing activities

Qualifications

  • Requirement

    【Requirements & Preferences】

    (Must)
    - At least 3 years of experience in an Executive Secretary, Executive Assistant, or similar administrative support role.
    - Business-level proficiency in both Japanese (JLPT N1 or equivalent) and English, both written and spoken, to communicate effectively with Japanese-speaking stakeholders and overseas offices.
    - Proficient in Microsoft 365 applications, including Outlook, Teams, Excel, and PowerPoint.
    - Strong organisational and multitasking skills with the ability to manage multiple priorities effectively.
    - High attention to detail and a strong awareness of information security and confidentiality requirements.
    - Excellent communication and interpersonal skills.
    - Self-motivated, proactive, and possesses strong problem-solving abilities.

    (Advantageous)
    - Experience supporting Japanese business practices and corporate culture.
    - Experience using Customer Relationship Management (CRM) systems or marketing tools such as Salesforce (SFDC), Marketo, or Power BI.
    - Experience supporting senior management within a regional or multinational environment.

  • English Level

    -

  • Other Language

    -

Additional Information

  • Benefit

    【 What you will receive 】
    - Pro-rated Annual Leave in accordance with the Employment Act
    - Pro-rated Paid Sick Leave in accordance with the Employment Act

  • Working Hour

    4–5 hours per day ~ 4–5 hours per day

  • Holiday

    -

  • Job Function

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