概要

• 給与

  4,400 SGD ~ 6,100 SGD

• 業界

  Other

• 仕事内容

  Our client is a fast-growing Japanese digital marketing company specializing in organic, vertical, short-form UGC-style videos for branding and PR. They are currently seeking an office manager.
  
  You will be responsible for overseeing all back-office functions of the Hong Kong entity—administration, HR, accounting support, sales support, and office operations—building the foundation that keeps the company running smoothly and efficiently.
  Beyond general affairs, as a founding member you will design workflows and management structures, working with the Japan and Taiwan offices to support the growth of the Hong Kong business.
  
  This role reports directly to the CEO.
  - This role will initially be performed remotely until the Hong Kong office is established.
  - The successful candidate will transition to an office-based work arrangement once the Hong Kong office becomes operational.
  
  【Responsibilities】
  1. Office & General Affairs
  - Manage day-to-day office operations, supplies, facilities and IT equipment
  - Handle office lease and contracts, mail and courier services
  - Manage vendors (office, IT, telecom, facilities)
  - Build internal rules, workflows and manuals
  
  2. Accounting Support
  - Review and manage expense claims, invoices and payment requests
  - Process vendor payments; organize sales and billing records
  - Coordinate with the accounting firm and prepare audit materials
  - Prepare monthly/quarterly management reports; support banking tasks
  
  3. HR & Recruiting Support
  - Post jobs, manage applicants and coordinate interview schedules
  - Handle onboarding/offboarding, employment contracts and attendance
  - Prepare payroll data with the accounting firm; support MPF procedures
  
  4. Sales Support
  - Assist with quotations, invoices and contracts; prepare sales materials
  - Manage client data and project progress; prepare meeting notes and minutes
  
  5. Legal & Compliance
  - Track Hong Kong regulations; liaise with the Company Secretary
  - Handle Business Registration renewal and government/accounting/legal contacts
  - Manage contracts and internal policies
  
  6. HQ & Global Coordination
  - Communicate with Japan HQ, the Taiwan office and group companies
  - Support overseas business trips and internal projects
  
  7. Process Improvement
  - Design and improve workflows; build SOPs, trackers and approval flows
  - Manage internal tools; propose efficiency gains as the company grows