Overview

• Salary

  8,000 SGD ~ 10,000 SGD

• Industry

  Marine, Shipping, Trading Firm

• Job Description

  Our client is a leading utility-backed seaborne energy trader specialising in LNG, Coal and Freight with a platform to trade across all key markets (North America, Europe, Middle East, Africa and Asia).
  
  This is a highly visible role supporting two C-suite executives in a fast-paced, international environment.
  
  Beyond providing exceptional administrative support, the successful candidate will serve as a trusted partner who proactively anticipates business needs, manages priorities, and enables the executives to remain focused on strategic objectives.
  
  
  【Responsibilities】
  1. Executive Support
  - Provide dedicated executive support to the CEO and CFRO.
  - Manage highly complex calendars across multiple time zones while anticipating scheduling conflicts and changing priorities.
  - Act as a trusted gatekeeper and liaison between executives, internal teams, shareholders, and external stakeholders.
  - Coordinate meetings, prepare agendas, organise supporting documents, and ensure timely follow-up on action items.
  - Assist with preparing executive presentations and reports by formatting, proofreading, and organising materials (content creation is not required).
  
  2. Travel & Expense Management
  - Coordinate domestic and international business travel arrangements, including flights, accommodation, transportation, visa applications, and itineraries.
  - Manage travel bookings through the company's travel management system.
  - Prepare and submit expense claims via SAP (training will be provided).
  - Ensure travel and expense documentation complies with internal policies.
  - Strategic Administrative Support
  - Anticipate executive needs and proactively resolve issues before they arise.
  - Conduct research and gather relevant information to support executive decision-making.
  - Monitor key follow-ups and ensure executives remain well-prepared for meetings and business engagements.
  - Support special projects and cross-functional initiatives as assigned.
  - Maintain confidential documents and executive records with the highest level of discretion.
  
  3. Stakeholder Management
  - Build effective relationships with senior leaders across Singapore, Japan, the UK, Europe, and other global offices.
  - Communicate professionally with internal and external stakeholders from diverse cultural backgrounds.
  - Coordinate across departments to ensure smooth execution of executive priorities.