8 Jobs: Shipping
Executive Assistant (Japanese speaking)ID:37638
8,000 SGD ~ 10,000 SGDCityJob Description
Our client is a leading utility-backed seaborne energy trader specialising in LNG, Coal and Freight with a platform to trade across all key markets (North America, Europe, Middle East, Africa and Asia). This is a highly visible role supporting two C-suite executives in a fast-paced, international environment.Beyond providing exceptional administrative support, the successful candidate will serve as a trusted partner who proactively anticipates business needs, manages priorities, and enables the executives to remain focused on strategic objectives.【Responsibilities】1. Executive Support- Provide dedicated executive support to the CEO and CFRO.- Manage highly complex calendars across multiple time zones while anticipating scheduling conflicts and changing priorities.- Act as a trusted gatekeeper and liaison between executives, internal teams, shareholders, and external stakeholders.- Coordinate meetings, prepare agendas, organise supporting documents, and ensure timely follow-up on action items.- Assist with preparing executive presentations and reports by formatting, proofreading, and organising materials (content creation is not required).2. Travel & Expense Management- Coordinate domestic and international business travel arrangements, including flights, accommodation, transportation, visa applications, and itineraries.- Manage travel bookings through the company's travel management system.- Prepare and submit expense claims via SAP (training will be provided).- Ensure travel and expense documentation complies with internal policies.- Strategic Administrative Support- Anticipate executive needs and proactively resolve issues before they arise.- Conduct research and gather relevant information to support executive decision-making.- Monitor key follow-ups and ensure executives remain well-prepared for meetings and business engagements.- Support special projects and cross-functional initiatives as assigned.- Maintain confidential documents and executive records with the highest level of discretion.3. Stakeholder Management- Build effective relationships with senior leaders across Singapore, Japan, the UK, Europe, and other global offices.- Communicate professionally with internal and external stakeholders from diverse cultural backgrounds.- Coordinate across departments to ensure smooth execution of executive priorities.
Benefit
【What you will receive】
- Variable Bonus (Depending on Company and Individual performance)
- Annual Leave: 25 days
- Medical Leave: 14 days
- Medical InsuranceGroup Accounting and Finance AssistantID:37616
2,800 SGD ~ 3,300 SGDCityJob Description
Our client, a leading marine MNC specializing in transportation services, is currently seeking a Group Accounting and Finance Assistant (Vessel Accounting) to join their team!The Assistant, Group Accounting and Finance, is responsible for the daily accounting functions (Accounts Payable/Accounts Receivable/General Ledger) of the company. Additionally, he/she ensures that key accounting activities are executed accurately and on time, contributing to the organisation’s operational success. The Assistant directly collaborates within the Group Accounting and Finance department to ensure that accounting functions are performed in a timely and accurate manner. 【Responsibilities】- Perform daily, routine tasks under close supervision - Handle Accounts Payable (AP): Update cashbook, check vouchers, prepare payments, liaise with banks and internal PICs - Handle Accounts Receivable (AR): Update remittance reports, match AR vouchers, follow up on incoming funds, and prepare ageing reports - Handle General Ledger (GL): Prepare and check vouchers, perform open item matching, prepare balance sheet schedules, and support month-end closing. - Prepare and reconcile financial transactions according to accounting standards - Maintain accuracy, attention to detail, and compliance with established processes - Handle high volume transactions - Work closely with other department colleagues to ensure timely submission for payment and closing deadlines. - Work with external financial auditors to provide required documentation, explanations, and support to ensure smooth and timely completion of external audits - Work with financial institutions to provide required documentation for smooth remittance of funds and smooth operations.
Benefit
【What you will receive】
- AWS
- Variable Bonus (Depending on the company and individual performance)
- Annual Leave: 20 Days (Maximum up to 22 days)
- Medical Leave: 14 Days
- Attractive Medical Benefits & Insurance (H&S, personal accident)
- Medical Outpatient Reimbursement: $1,300 per staff, S$700 per dependent each year
- Hybrid Working Arrangement: 2 days WFHSenior Manager (Energy Division)ID:37537
7,000 SGD ~ 10,000 SGDCentralJob Description
Our client, a reputable international ship-owning company. They manage, own, and operate a global fleet of dry cargo vessels, chemical tankers, and woodchip carriers.They are seeking a highly motivated and commercially driven Senior Manager to support the growth of the Energy Division across Singapore and the Asia/Oceania region. The candidate must be an enthusiastic, proactive, and motivated individual with real passion for the above segments, and possess experience in the shipping business, such as owning, managing, chartering, and operating vessels. This role will focus on business development, stakeholder management, project execution, and regional coordination within the energy and shipping sectors.The candidate is also responsible for ensuring that the daily business activities are in compliance with the Group company and business policies. Although it depends on the specific scope of work, he/she reports to the Director/General Manager/Deputy General Manager. He/she must ensure timely and accurate responses to customers' requests and liaise with each stakeholder (internal/external) for smooth coordination for all transactions.【 Responsibilities 】- Drive business development activities and expand commercial opportunities for the Energy Division across Singapore and the Asia/Oceania region.- Build and maintain strong relationships with existing clients, business partners, and key stakeholders while actively developing new customer networks.- Represent the company's Energy Division in commercial discussions, negotiations, and regional business engagements.- Lead and coordinate regional projects related to shipping and energy businesses, including commercial operations, project execution, and stakeholder management.- Collaborate closely with internal departments and overseas offices to ensure smooth execution of existing business operations and new initiatives.- Provide leadership, guidance, and mentorship to regional teams and local staff across Asia/Oceania to foster collaboration and achieve business objectives.- Monitor and analyze developments in energy markets, industry trends, and government policies within the Asia/Oceania region, and provide regular reports and strategic insights to management and Tokyo HQ.- Support management in strategic planning, business expansion initiatives, and operational improvements.- Undertake additional responsibilities and ad hoc assignments as required by the business.
Benefit
【 What you will receive 】
- Yearly performance & variable bonus (depending on company and individual performance)
- Annual Leave: 17 days
- Medical Leave: 14 days
- Other benefits will be shared after shortlistedDeputy Department ManagerID:37593
5,800 SGD ~ 6,200 SGDWestJob Description
Our client is a Japanese logistics and engineering company providing comprehensive plant engineering, logistics, warehousing, and operational support services across various industries. They are currently seeking a Deputy Department Manager to oversee warehouse operations and lead a large-scale operations team.【 Responsibilities 】- Oversee and manage overall warehouse operations and operational issues- Plan warehouse space utilization and supervise customer cargo scheduling- Develop and manage manpower allocation plans to support operational requirements- Drive operational efficiency through process improvements, technology, and innovation- Manage departmental Profit & Loss (P&L) performance- Respond to customers' operational inquiries and requirements on a daily basis- Attend KPI review meetings and maintain strong relationships with clients- Develop and implement training programs for warehouse personnel- Lead and manage Customer Service Officers and warehouse operation teams- Provide onboarding and training support for new employees- Mentor and support junior managers within the operations department- Maintain a hands-on approach in managing daily warehouse activities- Perform any other duties assigned by management
Benefit
【 What You Will Receive 】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 14 days (up to 21 days)
- Medical Leave: 14 days
- Title Allowance: $150–$200 per month
- Car Allowance: $300–$400 per month
- Fuel allowance provided separately (if using personal vehicle for work-related travel)Administration Executive (1-Year Contract)ID:37526
3,200 SGD ~ 3,800 SGDCentralJob Description
Our client is a reputable Japanese company specializing in global logistics solutions. They are seeking an agile and results driven Administration Executive to join the Planning-HR-Admin Department of Corporate Division. This role is well-suited for candidates with at least 3 years of experience.The primary responsibility of this role is administrative support, including administering employee training, awards, corporate card and air travel bill management, and driving digitisation initiatives to enhance operational efficiency. The successful candidate will also support expatriate management, including handling housing and tenancy-related matters.Reporting to: HR Manager【 Responsibilities 】Administrative support - Support for administrative operations, including administering employee training, long-service awards, processing leave and claims, managing corporate card and air travel bills- Drive digitisation initiatives to improve efficiency.- Provide support for expatriates on international assignments in coordinating employment passes, dependent passes, and handling housing and tenancy agreements. - Oversees door access security administration, staff issuance processes, maintains and updates the employee directory to ensure effective workplace operations and data accuracy.- Perform other ad-hoc tasks when required
Benefit
【 What you will receive 】
- Performance bonus (Based on the performance)
- Annual Leave: 17 days
- Medical Leave: 14 days
- Medical Benefits
- Hybrid work arrangement (1 day WFH per week)
- Flexi time arrangement (Starting work anytime from 8:00AM-4:30PM, 8:30AM-5:00PM, 9:30AM-6:00PM or normal hours)
- Engaging EnvironmentAssistant Admin and Accounts Manager (Shipping)ID:37500
3,800 SGD ~ 4,300 SGDCityJob Description
Our client is a vessel owner who is actively involved in ship management services. They are looking for a motivated, ambitious, and self-starter Assistant Admin and Accounts Manager (Shipping).This role is designed as a key succession pipeline, combining strong accounting fundamentals with exposure to commercial shipping operations. The ideal candidate will have the opportunity to develop both full-set accounting knowledge and operational insight into vessel transactions, positioning them for long-term leadership within the organization (training will be provided).【Responsibilities】Accounting duties- Handle a full spectrum of accounting activities, including:a. Balance sheet management, reconciliations, and detailed analysisb. Preparation and posting of high-volume journal entries (approx. 40+ monthly)Financial reporting and P&L analysis- Support month-end and year-end closing processes- Step in to cover full-set accounting duties when team members are on leave- Assist in strengthening accounting processes and internal controls- Work closely with the Senior Manager and Manager on financial insights and business performanceCommercial & Operational Exposure (Training will be provided)- Support and gradually gain exposure to vessel Sale & Purchase (S&P) transactions- Assist in vessel chartering (rental) operations and related financial tracking- Collaborate with internal stakeholders on transaction execution and documentation- Learn and understand the financial and operational flow of the shipping trade
Benefit
【 What you will receive 】
- AWS: 1 month (Pro-rate based on joining date)
- Variable Bonus (Depending on the individual's and the company's performance)
- Annual Leave: 12 days (Additional 1 day per year, up to a maximum of 16 days)
- Medical Leave: 14 days
- Medical reimbursement - Capped at SGD 500 for confirmed staff only
- Insurance coverage - PA and Hospitalization/SurgicalAssistant General ManagerID:37359
8,000 SGD ~ 9,000 SGDWestJob Description
Our client provides comprehensive plant engineering, logistics, and operational support services across multiple industries. They are currently seeking an Assistant General Manager.【 Responsibilities 】1. Leadership and Strategic Planning- Provide strategic direction and leadership for the Logistics departments (Sea, Air, Transport).- Develop departmental goals, objectives, and initiatives aligned with the company’s overall strategic vision.2. Operational Management- Oversee all operational activities within the Logistics departments.- Ensure compliance with all applicable laws, regulations, and industry standards.- Monitor operational performance to optimize efficiency and service quality.3. Customer Relationship Management- Build and maintain strong relationships with customers.- Understand customer needs and provide tailored solutions to meet their requirements.- Prepare and provide quotations to customers.4. Supplier Relationship Management- Build and maintain strong relationships with suppliers.- Negotiate rates and terms with suppliers.- Monitor and manage supplier performance.5. Financial Management- Develop and manage departmental budgets, including revenue forecasting, cost control, and profitability analysis.- Identify opportunities to maximize revenue and minimize costs while maintaining service quality.- Monitor financial performance and implement corrective actions when needed.- Generate achievement reports providing insights into operational metrics, financial performance, and customer satisfaction.6. Process Improvement and Optimization- Continuously evaluate and improve operational processes to enhance efficiency and productivity.- Implement new technologies and tools to streamline workflows and reduce manual work.- Identify and eliminate bottlenecks to improve service delivery.7. Team Development- Recruit, train, and develop a high-performing team.- Provide coaching, mentoring, and performance feedback to team members.- Foster a culture of collaboration, innovation, and continuous improvement.8. Risk Management and Compliance- Ensure compliance with all relevant laws, regulations, and industry standards.- Implement and enforce policies and procedures to mitigate risks and ensure legal compliance.- Identify and address potential risks related to cargo handling, customs compliance, and security.9. Strategic Partnerships and Business Development- Identify new business opportunities and develop strategic partnerships with customers and other stakeholders.- Collaborate with the sales team to promote logistics services and expand market share.- Participate in industry events and networking activities to enhance the company’s visibility and reputation.
Benefit
【 What you will receive 】
- Variable Bonus (Based on company and individual performance)
- Annual Leave: 14 days (Up to a maximum of 21 days)
- Medical Leave: 14 days
- Position Allowance: $300/month
- Car Allowance: $700/month (*Fuel allowance will be provided separately)
- Medical Insurance CoverageService Engineer (Fire Fighting Equipment)ID:37116
3,000 SGD ~ 4,500 SGDWest, Central, North, East, Other (Singapore), Others, CityJob Description
Our Client is Lifeboat, Davit, FFE & LSA inspection Company that originally comes from Japan. They are currently seeking a Service Engineer (Fire Fighting Equipment) to ensure the proper functioning, safety, and compliance of all onboard Fire Fighting Equipment.You will be reporting to the department manager.【 Responsibilities 】- Perform inspection, maintenance, and certification of all types of Fire Fighting Equipment, including fire pumps, hoses, extinguishers, and fixed systems.- Conduct installation, testing, and commissioning of new FFE onboard vessels or in shipyards.- Prepare service reports, certificates, and maintenance documentation.- Provide technical support and guidance to customers regarding FFE operations and maintenance.- Attend onboard, offshore, and shipyard servicing jobs.- Support overseas service assignments and business trips.- Ensure all work complies with IMO / SOLAS / Class requirements and safety standards.- Assist in Lifeboat and Liferaft tasks if required.
Benefit
【 What you will receive 】
- AWS
- Variable Bonus (Depends on Company and Individual performance)
- Annual Leave: 14 days
- Medical Leave
- OT Allowance (Depending on working hours)
- Travel allowance: 150 SGD
- Transportation expenses reimbursable
- Mobile phone expenses reimbursable
