Job Description

Our Client is a Japanese-listed integrated engineering company currently seeking a Secretary to support their Japanese Managing Director (MD).This position provides high-level administrative and secretarial support to the MD, ensuring the smooth and efficient running of day-to-day operations. The ideal candidate will possess strong organizational skills, discretion, and the ability to manage confidential matters with professionalism.【 Responsibilities 】- Manage the Managing Director’s calendar, appointments, and travel arrangements- Handle confidential correspondence, documents, and reports with discretion and accuracy- Coordinate internal and external meetings, including agenda preparation, logistics, and minute-taking- Act as the key liaison between the MD and internal/external stakeholders- Assist in preparing presentations, reports, and other business documentation- Monitor and manage incoming emails, calls, and requests, ensuring timely and appropriate responses- Oversee administrative matters related to the MD’s office and daily activities- Support the planning and coordination of executive-level meetings and events- Handle expense claims and budget tracking for the MD’s office- Perform other administrative tasks as required to support executive functions