Job Description

Our Client is a Japanese mechanical and electrical engineering company. Currently, our client is looking for an Assistant Tender Manager/Manager.Reporting to MD/Tender Manager【Responsibilities】Tender Manager's Responsibilities:- Analyse and clarify RFQs (Request for Quotation) or opportunities during the pre-tender and tender phase and raise queries or amendments to influence clients or consultants if possible - Prepare a Risk Management (RM) checklist to present to local and Japanese management for decisions - Visit the site show round to understand the scope of work and prepare MOM for Tender scope - Lead and organize single or multi systems like mechanical, electrical and ELV tender preparation, reviews and submission to ensure completeness, quality, technical and risk compliance, and on-time tender submission - Consolidate and analyze technical, bill of quantities, price schedules, cost/quotes, financial data and commercial contracts in order to ensure technical compliance, risk mitigation and competitiveness during the tender preparation and clarification phase - Arrange project involvement during the Tender stage and manpower planning with a project to come up with a project organization chart and preliminary cost - Enhance and consolidate quotes to reach target win price while avoiding rejection and margin slippage and to prepare Tender cost summary for management approval for tender profit margin - Prepare tender interview presentation to support management during the tender clarification/negotiation phase to win the tender - Lead and organize tender reviews and meetings to ensure completeness and quality handover to the project management team - Prepare Weekly Tender Report to submit to Japan - Perform any other related duties assigned to support managementAssistant Tender Manager's Responsibilities:- Assist Tender's /Contract Manager in the preparation and submission of Tenders - List the scope of work and commercial requirements to determine the risks of the project - Create a Tender File to have proper tender management tracking and monitoring - Prepare and follow up on the Request for Quotations to suppliers/sub-cons to ensure tender costing and technical data are submitted on time - Collate price comparison, costing summary and technical proposal to prepare a tender submission - Study the addendum and/or corrigendum documents and update the costing summary with technical proposal accordingly - Prepare and update tender submission documents on time - Maintain relevant documentation in an orderly and proper manner - Prepare presentation slides necessary for the tender interviews - Any other works/duties that are assigned by the Superior - Prepare plans and documents for quotations to suppliers that will be used as the basis for pricing - Obtains, compiles and evaluates quotations from the respective suppliers/vendors according to tender requirements - Prepare bill of quantities which involves quantity take-off, material sourcing, measuring and estimating materials and labour costing - Carry out the detailed breakdown pricing - Understanding of Tenders concerning scope of work, pricing schedule and non-material requirements - Attend onsite and consultant architects and associate consultants in the administration of projects