Job Description

A prominent marine industry leader is now searching for an Administrative Executive to join their growing team!
The firm owns multiple vessels and leases to their corporate clients, and they manage, maintain and operate the vessels on the client's behalf. Currently, 80% of the goods shipped to Singapore are via vessels.

[What you will be doing]
Monthly:
‐ Issuing hire invoices and monitoring receipts of revenue/any receivables from/any payable to customers.
- Collecting and checking statements of accounts issued by Ships managers including checking any receivables/payables.
- Monitoring Vessels’ itineraries to arrange necessary insurance/payment of premiums.
- Collecting and circulating bills issued by third-party suppliers/vendors.
- Issuing a monthly aging report for all receivables/payables piled up for a long time.

Quarterly:
- Consolidating losses in each Vessel and reporting.
- Issuing request letters for bank balance/guarantee and collecting.
- Checking outstanding balance list prepared by a related company.

Yearly:
- Collecting and tendering all required security documents for the financers.
- Preparing for Annual General Meeting by collaborating with the company secretary.
- Other ad-hoc duties assigned.